The 5-Star Co-Host is seeking a highly organized and proactive Executive Assistant to support our Vice President. This role is ideal for a collaborative, detail-oriented professional who thrives in a fast-moving environment and enjoys partnering closely with leadership to keep priorities moving forward.
Key Responsibilities:
- Manage the VP’s calendar, scheduling meetings and prioritizing commitments to ensure time aligns with organizational priorities.
- Prepare meeting agendas, presentations, reports, and briefing materials.
- Screen and triage calls, emails, and incoming requests.
- Anticipate executive needs and proactively prepare information required for upcoming meetings and decisions.
- Serve as a key point of contact between the VP and internal and external stakeholders.
- Draft, edit, and manage professional correspondence and communications on behalf of the VP.
- Handle confidential and sensitive information with discretion and professionalism.
- Track priorities, action items, and follow-ups to ensure commitments are captured, monitored, and completed.
- Assist with special projects, strategic initiatives, and cross-functional coordination.
- Prepare decision-ready materials by organizing context, documents, and recommendations for executive review.
- Identify opportunities to streamline recurring tasks and improve operational workflows.
- Utilize AI tools to assist with drafting, summarizing, and organizing information.
- Implement or manage simple automations to reduce repetitive work and increase efficiency.
- Maintain organized digital systems for documentation, information management, and project tracking.
Who Thrives in This Role:
- You enjoy creating order and clarity in fast-moving environments.
- You take pride in keeping leaders organized, focused, and prepared.
- You naturally track details, deadlines, and follow-ups without being asked.
- You prefer bringing solutions and recommendations rather than simply raising problems.
- You are comfortable managing multiple priorities while maintaining strong attention to detail.
- You communicate with warmth and professionalism while maintaining appropriate discretion.
- You are curious about systems, tools, and automation that make work more efficient.
- You build trust through reliability, consistency, and strong follow-through.
Qualifications:
- 3+ years of experience supporting senior executives.
- Exceptional organizational, time-management, and prioritization skills.
- Excellent written and verbal communication skills.
- Proficiency with Google Suite and modern workplace productivity tools.
- Interest and practical experience using AI tools for drafting, summarizing, and organizing information.
- Familiarity with workflow or automation tools (such as Zapier or similar platforms) preferred.
- High level of professionalism, discretion, and reliability.
