We’re looking for a reliable Executive Support Manager to help keep several growing U.S.-based brands organized.
This is a full-time remote role focused on inbox management, CRM updates, calendars, follow-ups, events, vendors, files, and weekly reporting. You’ll help make sure important messages, records, and next steps are not missed.
What You’ll Do
Monitor Outlook inboxes, form submissions, and newsletter replies
Organize messages and flag important follow-ups
Draft simple professional email responses
Route prospects, customers, members, and vendors correctly
Update contacts, notes, tags, and lead statuses in GoHighLevel
Maintain accurate CRM records and remove duplicate or incomplete data
Manage calendars and coordinate team schedules
Support events and retreats, including lists, forms, reminders, and attendee communication
Coordinate with vendors, designers, sales teams, and other partners
Organize files, links, documents, and shared resources
Track open tasks, questions, and deadlines
Prepare a simple weekly progress report
What We’re Looking For
Previous executive assistant, operations support, or administrative experience
Experience managing multiple inboxes and calendars
Hands-on GoHighLevel CRM experience
Strong Outlook email and calendar experience
Experience with Notion, Microsoft Word, and Excel
Google Workspace experience
Comfortable using AI tools for drafts, summaries, and workflow support
Strong written English
Experience coordinating events, vendors, or internal teams
Reliable with recurring tasks, deadlines, and weekly reporting
Comfortable supporting multiple brands at the same time
Able to work independently and flag issues early
Tools You’ll Use
GoHighLevel
Outlook
Microsoft Word and Excel
Notion
Google Workspace
AI tools such as ChatGPT or Claude
Role Details
Full-time
Remote contractor position
Supports multiple U.S.-based brands
Long-term opportunity
This is not a sales-closing, paid advertising, social media, or advanced GoHighLevel automation role.
How to Apply
Please submit your resume and briefly answer:
How many inboxes and calendars have you managed at one time?
What tasks have you completed inside GoHighLevel?
Have you used Outlook and Notion in a professional role?
What weekly reports or executive updates have you prepared?
When can you start?
