The Role:
- We are seeking a detail-oriented, tech-savvy Bookkeeper & Financial Specialist to take ownership of the day-to-day accounting, full-cycle Accounts Payable and Accounts Receivable, and general ledger maintenance.
- You will be a key driver in modernizing our financial workflows.
- Working directly with leadership, you will partner with the team to leverage AI tools (such as Claude) and automation to streamline repetitive tasks, build efficiency, and maximize high-value output.
Full-Cycle AP & AR:
- Process and code incoming vendor invoices.
- Manage invoice approvals.
- Execute payments.
- Handle customer billing.
- Lead collections.
General Ledger & Reconciliations:
- Perform daily bookkeeping in NetSuite ERP.
- Conduct bank and credit card reconciliations.
- Record recurring journal entries.
- Support the monthly close.
Cash Application & Monitoring:
- Track inbound customer payments.
- Ensure accurate ledger postings.
- Support weekly 13-week cash flow reporting.
NetSuite ERP Administration:
- Serve as the financial administrator for NetSuite ERP.
- Maintain accurate accounting transactions.
SOP Development:
- Document standardized accounting workflows, checklists, and internal controls to maintain data integrity as we scale.
AI & Workflow Automation Partner:
- Work alongside leadership to test and implement AI prompts, tools (like Claude), and software integrations to automate manual data entry, invoice processing, and financial reporting.
Operations & Inventory Support:
- Assist with basic inventory reconciliations and unit tracking in NetSuite.
- Provide secondary support on demand forecasting, purchase orders, or stock tracking as needed.
About You:
- You are a highly organized bookkeeping professional who lives in the details, loves clean ledgers, and actively looks for smarter, faster ways to get work done using modern technology.
Key Attributes:
- You sweat the details: Numbers tie out, invoices match, and entries are accurate down to the penny.
- You are tech-forward and curious: You embrace AI, LLMs, and automation tools to save time and eliminate busywork.
- You take ownership: You proactively flag discrepancies, recommend fixes, and keep financial data up to date.
- You communicate clearly: You coordinate smoothly with internal stakeholders, vendors, and external accountants.
Required Experience:
- 3+ years of relevant experience in bookkeeping and other accounting and finance functions.
- NetSuite Expertise: Hands-on experience executing daily transactions, journal entries, AP/AR, and reconciliations in NetSuite ERP.
- Full-Cycle AP/AR Experience: Proven track record managing invoice processing, payment runs, and customer collections.
- Strong Accounting Fundamentals: Command of debit/credit mechanics, bank reconciliations, and general ledger maintenance.
- Excel Skills: Proficiency with pivot tables, lookups, and basic financial modeling.
- AI Experience: Experience using AI assistants (e.g., Claude, ChatGPT) or automation platforms (e.g., Zapier, Make) to streamline administrative workflows.
Preferred Qualifications:
- Experience in Consumer Packaged Goods (CPG), retail, or e-commerce environments.
- Exposure to inventory accounting, inventory tracking, or demand planning.
Remote Work Requirements:
- Noise-free environment.
- Stable Internet connection 25 Mbps to 50 Mbps (Fiber connection) plus backup Internet connection (Prepaid Wi-Fi modem or mobile hotspot).
- Laptop or PC with processor Intel Core i5 (11th Gen or newer) or AMD Ryzen 5 (5000 Series or newer) and storage of at least 8GB RAM + 256 GB SSD.
- Headset with microphone.
- Camera for virtual meetings.
- Open to using time tracking & productivity tool like Time Doctor.
- Full-time work during client's hours (Default schedule is 8:00 AM to 5:00 PM Eastern Standard Time, unless client imposes a specific schedule).
