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Posted 27 days ago
Requirements and responsibilities
Part-Time Personal Assistant (Remote).
About OPSIFY:
OPSIFY S.A. is an operations and consulting firm based in Panama. We are hiring a part-time personal assistant to support the founder with business administration and personal logistics.
The Role:
We need someone to handle the human layer of administration, things that need a real person on the other end: phone calls, paperwork, in-person follow-ups, careful research, bookings, and coordination. Most digital and repetitive administration is already handled by AI tools. Your value is judgment and follow-through on tasks that benefit from a thinking human.
Engagement:
- Hours: Approximately 4-6 hours per week, once a week (flexible day).
- Type: Independent contractor (you invoice OPSIFY monthly).
- Location: Remote, anywhere in Latin America preferred for time zone fit.
- Languages required:
- English: Fluent, written and spoken.
- Spanish: Basic working level.
- Languages bonus: Portuguese is a plus.
- Start date: Flexible, ideally within 4 weeks.
- Trial period: The first month is a paid trial. If we are a good fit, we continue indefinitely.
What you will do:
Business Administration:
- Coordinate with accountants, registered agent, and other professional services.
- Track and file invoices, receipts, and contracts.
- Follow up on outstanding items with providers and clients.
- Light document preparation (templates, edits, formatting).
Personal Logistics:
- Book travel: flights, hotels, restaurants, ground transport.
- Manage personal appointments (medical, fitness, household).
- Research and book services.
- Calendar management and reminders.
Communication:
- Make phone calls in English or Spanish with banks, government, providers, suppliers.
- Draft polite follow-ups and confirmations.
- Triage inboxes when asked.
Research:
- Compare options (services, providers, products) and present a clear recommendation.
- Pull together briefs ahead of meetings or trips.
What we are looking for:
Must have:
- Fluent English (written and spoken).
- Basic working Spanish.
- 2+ years as a Personal Assistant, Virtual Assistant, or Executive Assistant.
- Excellent attention to detail. You triple-check before sending.
- Self-starter. You can take a brief and run with it.
- Comfortable with Google Workspace, Notion, WhatsApp, Telegram.
- Trustworthy and discreet. You will handle sensitive information.
Nice to have:
- Portuguese.
- Experience supporting founders or executives.
- Familiarity with international travel logistics.
How we work:
- Direct and clear. Lead with the answer.
- Present 2-3 options with a clear recommendation when a decision is needed.
- Short, clean written communication. Bullets over paragraphs.
- Quality over cheap. Find options that are great value but never wasteful.
Compensation:
- $10-15 USD per hour depending on experience.
- Paid monthly via USDC.
- Annual review.
We read every application personally. Generic copy-paste applications do not get through.
Optionally, you can add more information later (benefits, pre-screening questions, etc.)