Job Details: - Role: Agency Operations & Project Specialist (Executive Assistant). - Schedule: Full-Time (40 hours/week), 9:00 AM – 5:00 PM EST, Monday–Friday. - Location: Remote (Open to Global Candidates working US Eastern Time Zone hours). - Compensation: $7–$11/hr (Estimated monthly: $1,212–$1,905). - Tags: Mid-Senior level, Administrative & Operations, Project Management, Marketing & Advertising. Key Responsibilities: - Serve as the operational backbone for leadership, aligning calendars, executive priorities, and client project timelines. - Attend key strategic calls, capture critical context, and extract actionable next steps immediately after meetings. - Maintain and update open deliverables in agency project management systems to track cross-functional deadlines. - Act as the primary enforcer of accountability, proactively following up with internal team members on pending deliverables. - Ensure all client commitments, promises, and follow-up tasks are cataloged accurately within the company CRM. - Support executive email workflows by monitoring CC'd communications, flagging high-priority requests, and driving daily open loops to completion. - Streamline routine operational processes to maximize leadership focus on agency growth and client success. Required Qualifications: - Proven experience operating within a fast-paced agency environment (digital, marketing, or creative agencies preferred). - Near-native spoken and written English skills with exceptional clarity, natural phrasing, and high US cultural fluency. - Deep familiarity with agency task-tracking systems and CRMs such as Function Point, Asana, Monday.com, or ClickUp. - Strong business literacy with the ability to synthesize unstructured meeting discussions into structured, prioritized action plans. - Strict adherence to US Eastern Time Zone hours (9:00 AM – 5:00 PM EST, Monday–Friday) and daily morning team check-ins. - A professional on-camera demeanor, dependable remote setup, and high-speed internet connectivity. Preferred Qualifications: - Direct experience supporting agency founders or C-suite executives across multiple brand accounts simultaneously. - Advanced familiarity with Google Workspace, Microsoft suite, and tools like HubSpot or Salesforce.

Agency Operations & Project Specialist (Executive Assistant)

Responsibilities

Skills wanted:

Language(s) required:

Augusto Redondo Verified

About Globaltize:

mission:

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Admin access needed