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About the RoleWe are seeking an experienced Executive Personal Assistant to support the Founder and CEO of a successful international business group. This role combines high-level personal assistance, lifestyle management, travel coordination, and oversight of multiple residences, vendors, and personal operations.This is not a traditional Personal Assistant role.You will become the central point of coordination for all personal, household, travel, and lifestyle matters, ensuring everything runs smoothly with minimal involvement from the principal. The role requires exceptional organization, discretion, ownership, and the ability to operate independently in a fast-moving environment.What You'll DoTravel & Lifestyle ManagementCoordinate international business and leisure travel (commercial and private aviation)Manage visas, itineraries, VIP airport services, transfers, accommodation, and reservationsOrganize luxury travel experiences and special requestsMaintain loyalty programs, memberships, and VIP access arrangementsHousehold & Property ManagementOversee multiple residences and coordinate with property managersManage maintenance schedules, repairs, utilities, insurance, and service providersMaintain vendor relationships and ensure timely completion of all property-related tasksCoordinate household inventory, supplies, and procurementPersonal AdministrationManage a complex calendar across multiple time zonesCoordinate medical appointments, wellness programs, and personal schedulesHandle document management, filing, and confidential recordsOrganize personal purchases, deliveries, and day-to-day requestsVehicle & Mobility OversightManage registrations, insurance, servicing, and maintenance schedulesCoordinate with drivers, workshops, and external providersMaintain accurate records and renewal schedulesEvents & Family SupportAssist with private events, family celebrations, and special occasionsCoordinate venues, vendors, caterers, and logisticsSupport family-related scheduling and administrative needsVendor & Stakeholder CoordinationLiaise with lawyers, accountants, doctors, bankers, household staff, and external partnersAct as the primary point of contact across all personal mattersResolve issues proactively before escalation is requiredFinancial AdministrationManage routine payments and expense trackingCoordinate invoices, receipts, and vendor documentationSupport monthly expense reporting and basic financial administrationWhat We're Looking For5+ years of experience supporting UHNWI, founders, executives, family offices, celebrities, or private householdsExperience managing multiple areas simultaneously: travel, residences, vendors, administration, and logisticsStrong understanding of luxury travel and premium service standardsExceptional organizational and problem-solving skillsAbility to work independently with minimal supervisionHigh emotional intelligence and strong communication skillsAbsolute discretion and professionalismAbility to remain calm under pressure and manage changing prioritiesRequirementsFluent Bulgarian and EnglishBased in Bulgaria (Sofia preferred)Flexible availability across time zones when requiredWillingness to occasionally travel if neededIdeal BackgroundCandidates may come from:Lifestyle ManagementFamily Office OperationsExecutive / Private Personal AssistanceEstate ManagementHousehold ManagementLuxury Concierge ServicesPrivate Client ServicesWhy JoinThis is a rare opportunity to work closely with a highly successful international principal and take ownership of a dynamic, fast-paced role where no two days are the same. You will have significant autonomy, direct impact, and exposure to a unique private environment operating at the highest standards of service and execution.
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