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13 days ago
Requirements and responsibilities
Job DescriptionAbout Zabota:Zabota is a top-ranked global recruitment firm, recognized as a Top HR Staffing Company by Clutch in 2025. We specialize in helping high-growth U.S. brands build elite, remote-first teams. Our mission is clear: Connect world-class talent from LATAM, Europe, and beyond with the most ambitious companies in the world.About Our ClientOur client company is centered around the art of nation-building through the power of the prophetic world. Emphasizing on Christian living beyond the walls of the church, fostering a close relationship between spiritual development and engagement with national governments, business, and personal life.About the RoleWe are looking for a highly organized, proactive, and tech-savvy Executive Assistant / Personal Assistant to support the Chief Operating Officer (COO). This role is ideal for someone who is reliable, discreet, detail-oriented, and able to manage multiple priorities while ensuring smooth daily operations.Key ResponsibilitiesExecutive SupportManage the COOs calendar, appointments, and scheduling requestsCoordinate meetings, travel, and logisticsPrioritize incoming requests and communicationsTrack follow-ups and ensure action items are completedAdministrative ManagementMaintain organized documentation, reports, and correspondenceAssist with project coordination across departmentsHandle confidential information with discretionProcess & SystemsImplement and maintain administrative workflows and processesImprove operational efficiency through structured systems and toolsSupport task management, scheduling, and project trackingCoordination & CommunicationAct as a liaison between the COO, staff, and external partnersEnsure requests and projects are routed properly and followed upSupport leadership meetings and planning initiativesQualifications & SkillsStrong administrative, organizational, and project management experienceExcellent communication, interpersonal, and problem-solving skillsHigh attention to detail and ability to manage multiple prioritiesProfessional, discreet, and reliableTech-savvy with proficiency in ClickUp, Google Drive, Google Calendar, and other productivity and communication toolsOffer DetailsFull-time remote positionSalary: $2,500 USD per monthWorking hours: 10:00 AM – 7:00 PM CST, some flexibility requiredContract type: Remote contractorHiring StepsInitial Zabota ScreeningClient InterviewPractical Task or Second Stage InterviewOffer