CPT-11269 Executive Assistant & Business Operations Virtual Assistant/Business Support VA/Senior-Advanced Level (Remote) at 20four7VA

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.A growing event planning and production agency is seeking a highly organized Executive Assistant & Business Operations Virtual Assistant to support the owner with executive administration, workflow organization, operational efficiency, and day-to-day business support.The ideal candidate is a proactive Executive Assistant who enjoys improving processes, organizing information, and helping leadership operate more efficiently. This role will begin with approximately 10 hours per week and is expected to expand significantly as the VA becomes integrated into the business and takes ownership of additional operational responsibilities.The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.Scope of ServicesContractors will be required to provide services that align with the following client tasks:Executive SupportManage and organize the owner's inbox, calendar, and daily prioritiesAssist with scheduling meetings and implementing calendar management best practicesCoordinate follow-ups, reminders, and action itemsHelp organize executive workflows and improve day-to-day efficiencyAssist with general executive administrative tasks as assignedBusiness Operations & OrganizationReview and organize vendor paperwork and required documentationRequest missing contracts, insurance certificates, logos, and supporting documents from vendorsMaintain organized filing systems for event documentation and digital assetsAssist with organizing event photos and digital archives using established workflowsSupport ongoing process documentation and workflow improvementsAdministrative & Financial SupportAssist with bank and credit card reconciliationsMaintain spreadsheets and tracking reportsSupport quoting and proposal preparation for projectsAssist with CRM cleanup and database organizationSupport general administrative projects as assignedTechnology & Process ImprovementRecommend and implement simple workflow improvementsHelp organize Microsoft 365 systems and digital filesAssist with implementing scheduling tools, templates, and business automation where appropriateResearch technology solutions that improve operational efficiencyIdentify opportunities to streamline repetitive administrative processesTeam & Marketing SupportAssist with maintaining project trackers and internal task managementHelp organize social media calendars and marketing workflowsReview marketing materials and assist with content organizationSupport vendor communications and relationship managementAssist with lead tracking and business development administrationEach engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.SkillsThe Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:Previous Executive Assistant or Senior Administrative Assistant experience requiredStrong Microsoft 365 proficiency preferredAdvanced Excel or spreadsheet experience preferredExperience supporting business owners or executives preferredExperience organizing business processes and documentationCRM experience (Constant Contact preferred)Strong organizational and project coordination skillsExcellent written and verbal English communication skillsIDEAL CANDIDATE PROFILEExperienced Executive Assistant with strong business operations experienceHighly organized and process-orientedComfortable improving systems and workflowsTechnology-forward and quick to learn new softwareStrong Microsoft 365 proficiencyExcellent Excel and spreadsheet skillsProactive problem solver who enjoys identifying opportunities for improvementStrong written and verbal English communication skillsProfessional, dependable, and comfortable supporting executive leadershipAPPLICATION SOFTWARE KNOWLEDGEABLE / REQUIREDMicrosoft 365Microsoft ExcelOutlookConstant Contact (Preferred)Microsoft TeamsGoogle Workspace (Preferred)Project Management PlatformsCRM SystemsWork ScheduleContracted Hours per Week: 10 hoursScheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)Daily Working Time: Flexible ESTNote: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.Terms of EngagementContractors will operate under a Master Services Agreement and a Statement of WorkThis is not an offer of employment; contractors are not employees of 20four7VA or any clientAll compensation is processed through 20four7VA according to the terms of the engagementRole Summary & RequirementsREQUIRED SERVICE: Business SupportREQUESTED EXPERIENCE TIER LEVEL: Senior and Advanced LevelContracted Hours per Week: 10 hours/weekDaily Working Time: Flexible ESTScheduled Working Days: Monday-FridayREPORTING TO/POC: To Be DeterminedNumber of VAs: 1GENDER PREFERENCE: NoneLANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE: Level A-B (Native or Near-Native English accent required)REGION PREFERENCES: AnyWhat we offerCompetitive ratesWeekly paymentsVarious open roles are availableFree training and upskillingConstant support and guidanceA vibrant community always ready to support youAnd more!

CPT-11269 Executive Assistant & Business Operations Virtual Assistant/Business Support VA/Senior-Advanced Level (Remote)

Emma

Requirements and responsibilities

Skills wanted:

Language(s) required:

Catherine Vanvonno

Catherine Vanvonno

About 20four7VA:

mission:

20four7va.com/

Admin access needed