Assistantly is a leading provider of highly vetted support talent, specializing in placing executive assistants and operators into dynamic, high-expectation client environments. We offer ongoing coaching and success management to ensure both our clients and team members thrive.As an Executive Assistant, you will play a pivotal role in supporting senior leaders and driving operational excellence. You will be responsible for managing critical administrative functions, facilitating communication, and ensuring seamless day-to-day operations.Key responsibilities include:Manage inboxes, calendars, scheduling, and follow-ups for executivesPrepare documents, reports, and meeting notes to support decision-makingCoordinate tasks, timelines, and daily priorities across multiple stakeholdersSupport light operations, project management, and reporting activitiesConduct research to inform strategy and executive decisionsHandle personal and administrative support items as neededMaintain effective communication flow between clients and stakeholdersOperate from established SOPs while identifying and implementing process improvementsRequirements3+ years of executive assistant or operations experienceExperience working in fast-paced, high-expectation environmentsExperience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordinationStrong experience with Google WorkspaceProficiency with common project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar)Proficiency with common AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar)Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executivesBusiness-fluent written and verbal EnglishBased in the PhilippinesAvailable to work during US hoursQuiet home workspace suitable for remote workHeadset and webcam for remote meetingsBackup internet and/or backup power for remote work continuityBenefitsCompetitive pay above market ratesPaid Holidays and PTOPart-time or Full-time positions tailored to your availabilityPerformance, Tenure, and Health & Wellness bonusesOpportunities for professional development within the Assistantly communityBe part of a vibrant and supportive community of professionals
