We are looking for a proactive, detail-oriented Administrative Assistant to provide high-level support to our management team and ensure the seamless flow of our daily remote operations. As our virtual Administrative Assistant, you will be the backbone of our daily operations. Your core duties will include: Communication Management: - Professionally manage incoming calls, email inquiries, and digital correspondence. - Ensure timely and accurate responses to clients, vendors, and internal stakeholders. Digital Record Keeping: - Maintain and update electronic files, databases, and confidential employee/company records with the highest level of accuracy and discretion. Calendar & Travel Coordination: - Schedule and coordinate virtual meetings, appointments, and webinars. - Arrange complex travel itineraries and accommodations for leadership when necessary. Document Preparation: - Edit, format, and proofread documents, reports, and executive presentations to ensure a polished, brand-consistent finish. Virtual Event Support: - Assist in the planning and coordination of online conferences, company-wide virtual events, and departmental meetings. - Zoom/Teams experience required. Procurement & Budgeting: - Manage digital procurement of software subscriptions and office equipment. - Assist with budget tracking, expense reporting, and financial document preparation. Special Projects: - Take ownership of various ad-hoc administrative projects and assignments as needed to support business growth. Qualifications: - Minimum of 2 years of proven experience in an administrative support role. - Remote experience is a strong plus. - High school diploma or equivalent required. - Associate’s or Bachelor’s degree strongly preferred. - Exceptional verbal and written communication. - Outstanding organizational skills. - Ability to prioritize tasks independently in a fast-paced environment. - Proven ability to handle sensitive information with absolute discretion and professionalism.

Administrative Assistant

Emma

Responsibilities

Skills wanted:

Language(s) required:

Jessica Walker

Jessica Walker

About J.Walker Salon:

mission:

www.jwalkersalon.com/

Admin access needed