About the role:
* You will be the CEO’s right hand. Day-to-day, you will:
* Own the CEO’s calendar, including managing time zones, holds, reschedules, and buffers.
* Plan travel, coordinate with vendors and suppliers, and follow up on confirmations.
* Triage email, follow up, and set reminders to ensure nothing is overlooked.
* Keep Google Drive organized, maintaining folder structures, naming standards, and archiving.
* Maintain CRM data quality, including deduplication, standards, and creating simple reports.
* Support webinars by preparing slides, sending invites, managing recordings, and compiling post-call notes.
Skills needed:
* Google Workspace power user: proficient in Google Calendar (managing someone else’s calendar across time zones), Drive (folder systems, naming, versioning), and Docs/Sheets.
* CRM hygiene: deduplication, naming and validation rules, light reporting (Zoho, HubSpot, Salesforce, or similar).
* Organization and follow-through: SOPs, checklists, dependable task tracking (Notion, ClickUp, Trello).
* Communication: clear written and spoken English, concise status updates, vendor follow-ups.
* Webinar and logistics: slides, invites, recordings (Google Slides, Zoom, Meet).
* Reliability: strong internet connection with a backup plan.
* Nice to have: travel logistics and booking experience (e.g., Booking.com, Agoda, Expedia), basic slide polish.
Schedule: Monday–Friday, full-time, with at least 6 hours overlap with 6:00–14:00 Pacific Standard Time.
About the candidate:
* 4+ years in EA, operations, administration, or a very similar role.
* Calm under pressure, strong attention to detail, and proactive communication.
* Comfortable building and using SOPs and working independently.
* Enjoys making messy things clean and keeping them organized.
What’s in it for the candidate:
* \$1,400–\$1,600 USD/month as a full-time team member.
* Stable, long-term role with room to grow responsibilities.
* Work directly with decision-makers, with clear priorities and fast feedback.
* Fast process: short screening, paid micro-task, and offer.
