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about 2 months ago
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Requirements and responsibilities
We are seeking a partner to manage junior-level, process-driven operational tasks currently performed by Talent Assistants and Coordinators. You will serve as the operational engine handling brand outreach, deal tracking, scheduling, research, and contract support.This role is ideal for someone who thrives in a fast-paced, high-volume environment, takes pride in flawless execution, and stays calm under pressure. You will be embedded in pod workflows, working primarily with a senior pod manager who will provide direction and training.A. Outreach & Deal SupportSend outbound brand outreach (target: ~10–15/day per operator)Conduct follow-ups (2–3x) with brands who have not respondedMaintain brand and talent pipelines daily (Affinity, CreatorIQ, internal)Support deal operations (tracking campaigns, deliverables, brand spend)Assist with invoicing processesRespond to inbound RFPs and brand inquiriesSupport contract workflows (redlining, version tracking, storage)B. Scheduling & Administrative SupportManage scheduling for creators, brand calls, and internal pod meetingsBook and coordinate travelManage inboxes (filtering, templated replies, follow-ups)Order milestone gifts and maintain gifting workflowsSupport content calendar maintenance (upload scheduling, reminders)C. Research & Data OperationsBuild brand outreach lists and vertical-specific targeting dataPull social media and content performance analyticsUpdate CRM tools (Affinity, CreatorIQ)Update internal rosters, creator profiles, and deal tracking sheetsSupport talent scouting (basic research, deck prep)D. General Back-Office Support Attend internal meetings to take notes and provide summariesProduce daily/weekly status reports for podsHandle file management, data entry, and organizationRequirementsExperience in outreach, lead generation, or client supportAbility to manage high-volume outreach and follow-upsFamiliarity with CRM tools (e.g., Affinity, CreatorIQ) and pipeline managementExperience supporting campaigns, invoicing, and contract workflowsStrong organizational and scheduling skills (calendar, inbox, travel)Excellent written English communication (writing outbound emails is most of the job)Extreme attention to detail (catching mistakes and redlines in contracts)Incredibly responsive (internally and externally)Ability to manage content calendars and admin tasksExperience in research, data tracking, and analyticsAbility to maintain CRM systems, reports, and internal trackersDetail-oriented with strong communication and multitasking skillsExperience in reporting, documentation, and general admin supportInfluencer, admin, or marketing work experience is a plusBenefitsHireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:Permanent remote work flexibilityPaid Time OffHealth Maintenance Organization (HMO) coverageAnnual performance bonusesDedicated coaches offer an extra channel of support and skill-buildingOpportunities for professional growthAt Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.Learn MoreStay updated on open roles and industry insights.Follow us on:InstagramFacebookLinkedInYouTubeVisit our website: www.hireframe.comTune in to our What Worked podcastCheck out What Worked podcast, hosted by our founders, Mike and Tyler, featuring conversations with business executives and founders—including some of our clients.
Optionally, you can add more information later (benefits, pre-screening questions, etc.)