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about 1 month ago
Requirements and responsibilities
About the ClientA leading luxury e-commerce platform revolutionizing designer fashion retail since 2010. With over 1,000 brands across fashion, fine jewelry, and home, they serve customers in 125 countries. This innovative company bridges the gap between runway designs and consumer access, backed by significant funding and powered by a team of 400+ global employees.Why does this role exist?We need an Accounts Payable Specialist to strengthen our financial operations by managing vendor payments, ensuring accurate invoice processing, and maintaining strong relationships with our global network of luxury designers and suppliers. This role is crucial in maintaining the financial integrity of our operations and supporting our continued growth in the luxury e-commerce space.The Impact you’ll makeInvoice Management & ProcessingProcess and reconcile inventory invoices via 3-way matching in NetSuiteUpload and maintain incoming invoices with supporting documentationInvestigate and resolve quantity/price discrepancies between POs and deliveriesPayment Processing & ReconciliationPrepare payment runs using NetSuite and TransfermateProcess wire transfers and ACH transactionsVerify and reconcile vendor statementsRecover deposits from closed and quantity-changed line itemsVendor Relations & CommunicationRespond promptly to vendor inquiriesResolve past-due invoice issuesMaintain professional communication with internal departmentsFinancial Documentation & ReportingPrepare and update internal AP spreadsheets and filesAssist with month-end close proceduresSupport additional accounting department requirements as neededSkills, Knowledge and ExpertiseRequired:Minimum 3 years of accounts payable experienceProven experience with NetSuite or similar ERP systemsStrong proficiency in Microsoft ExcelExperience with payment processing systemsBackground in invoice reconciliation and 3-way matchingWFH Set-Up:Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.Internet speed of at least 40MBPSHeadset with an extended mic that has noise cancellation and a webcamBack-up computer and internet connectionQuiet, dedicated workspace at homeYour Superpowers:NetSuite expertiseAdvanced Excel capabilitiesPayment processing systems knowledgeFinancial documentation managementYou should apply if… You thrive in a fast-paced, luxury retail environmentYou're passionate about maintaining financial accuracy and integrityYou enjoy problem-solving and process improvementYou're naturally detail-oriented and organizedYou value clear communication and professional relationshipsYou're comfortable working with international transactions and vendorsWhat to expect...Work Setup:Remote positionMust have a reliable internet connection and a quiet workspaceRequired to provide own computer with Intel Core i5 or something similar or higher operating systemWorking Hours:Monday to Friday, 9 AM to 5 PM EST (Eastern Standard Time)40 hours per weekCompensation:$6 per hourNo benefits package includedBenefitsAbout Magic, IncMagic has connected top remote talent with fast-growing businesses for over 10 years.Founded in San Francisco in 2015, we now have thousands of remote workers around the world. Magic is backed by Sequoia Capital and Y Combinator.
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