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5 days ago
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Admin Executive Assistant (Operations / Compliance / ITAD) – Remote | U.S. HoursPosition Type: Full-Time, Remote Working Hours: U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring an Admin Executive Assistant to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment.This is a detail-critical, precision-focused role where operational accuracy matters.You will act as the operational control layer across:Administrative coordinationCompliance documentationInternal communicationClient onboardingRecords managementWorkflow trackingSmall mistakes in this environment can create downstream operational and financial risk — which is why this role requires someone highly disciplined, organized, and detail-oriented.If you:Notice inconsistencies immediatelyThrive in structured environmentsFollow through until tasks are fully completeThis role is a strong fit.What You’ll OwnAdministrative Coordination & SchedulingManage calendars, scheduling, and operational coordination workflowsCoordinate communication across:LeadershipClientsInternal teamsAnticipate needs and protect leadership bandwidthEnsure tasks and follow-ups move forward without delaysDocumentation & Compliance SupportMaintain organized, audit-ready documentation across systemsSupport compliance-sensitive workflows within ITAD operationsEnsure all records are:AccurateCompleteProperly storedWork within systems such as:Google WorkspaceSlackCRM platforms (Salesforce or similar)Maintain operational and compliance consistency across documentationOperational Tracking & Quality ControlTrack:Client onboarding progressInternal operational updatesProcess and documentation changesIdentify inconsistencies across:DataDatesSchedulingDocumentationValidate names, records, numbers, and operational details before executionHelp prevent operational issues through proactive quality controlSystems & Records ManagementMaintain clean and structured systems across operational toolsKeep records:OrganizedSearchableAccessibleConsistentEnsure long-term documentation reliability and operational accuracyWhat Success Looks LikeDocumentation remains audit-ready and error-freeOperational coordination runs smoothly without missed stepsLeadership spends less time correcting or following up on tasksClient onboarding workflows remain organized and compliantSystems stay clean, accurate, and operationally reliableWhat Makes You a Strong FitExtremely detail-oriented and process-drivenAble to catch inconsistencies quicklyProactive and ownership-focusedComfortable working independently with minimal supervisionStrong follow-through and operational disciplineOrganized communicator with high professionalismRequirements (Must-Have)Experience3+ years in:Executive Assistant rolesAdministrative Assistant rolesVirtual Assistant rolesOperations support environmentsCore SkillsStrong experience with:Google WorkspaceSlackCRM systems (Salesforce or similar)Exceptional attention to detail and accuracyStrong written and verbal English communicationAbility to work independently and solve problems proactivelyHigh level of professionalism and confidentialityCore CompetenciesStructured and process-oriented mindsetStrong operational organizationClear communication and follow-throughProblem-solving abilityAbility to manage multiple priorities accuratelyNice to HaveExperience in:Compliance-heavy industriesITAD environmentsOperations-focused businessesExperience supporting founders or leadership teamsFamiliarity with audit preparation and compliance workflowsExposure to onboarding coordination and operational tracking systemsWhat a Typical Day Looks LikeCoordinate schedules and internal workflowsMaintain audit-ready documentation and recordsTrack onboarding progress and operational tasksReview records for inconsistencies or missing detailsSupport leadership communication and follow-upsOrganize systems and maintain operational accuracyEnsure all workflows remain compliant and fully documentedIn short: You ensure operations stay accurate, organized, compliant, and fully under control.Key Metrics (KPIs)100% audit-ready documentationZero critical operational or documentation errorsTasks completed accurately and on timeReduced operational issues through proactive checksSmooth onboarding and internal coordinationLeadership confidence in operational reliabilityWhy This Role Stands OutHigh trust and visibility with leadershipDirect impact on operational quality and complianceStructured, process-driven work environmentOpportunity to grow into:Operations ManagerCompliance CoordinatorExecutive Operations LeadStrong ownership and long-term growth potentialInterview ProcessInitial ScreeningRecruiter InterviewClient InterviewOffer & OnboardingApply NowIf you:Are highly detail-orientedCatch mistakes others missTake ownership seriouslyThrive in structured operational environmentsThis is a strong opportunity to step into a high-impact operations and executive support role.
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