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Responsibilities
The Payroll and Benefits Specialist will own and scale our global payroll and benefits operations as we continue to grow across multiple countries. This role will serve as the central point of coordination across payroll vendors, benefits providers, and internal teams to ensure accuracy, compliance, and consistency.Reporting to the Director, People Success, this role will play a critical part in reducing operational risk, improving processes, and enabling the broader HR team to focus on employee experience and talent initiatives.Key ResponsibilitiesGlobal Payroll CoordinationOwn end-to-end coordination of global payroll across:US & Canada (semi-monthly)South Africa, Austria, UK (monthly)Contractors and EOR populationsPartner with Finance on payroll inputs (e.g., commissions, bonuses)Manage payroll vendors (Rippling + local providers) to ensure accuracy and timelinessMaintain payroll records, audit trails, and reportingServe as the primary point of contact for payroll-related questionsCompliance & Tax ManagementManage state and local registrations, tax setup, and ongoing compliancePartner with vendors and agencies to resolve tax notices and discrepanciesEnsure compliance across jurisdictions as we expand into new regionsBenefits & 401(k) AdministrationOwn day-to-day administration of US benefits (medical, dental, vision)Manage 401(k) administration, audits, and employee supportSupport global benefits coordination where applicableServe as liaison between employees and benefits providersContractor & EOR OversightTrack contractor payments and ensure proper classificationCoordinate with EOR partners to ensure accurate payroll and complianceProcess & SystemsBuild and maintain:Payroll calendarsDocumentation and SOPsProcess improvements across systems (Rippling and others)Support audits, reporting, and system enhancements as neededSkills, Knowledge and Expertise4-7 years of in-house payroll and benefits management experience, demonstrating exceptional organizational skills and a strong ability to manage sensitive and confidential information with precision, accuracy, and full compliance with applicable regulations.Strong multi-state US payroll experience required; global exposure preferredExperience in ADP, UKG, Ceridian, Paylocity OR similar HRIS and payroll software. We use Rippling as our HRIS, so if you have that experience - that is the cherry on top!Experience managing employee benefits programs (health insurance, 401k, etc.) and knowledge of benefits compliance regulations.High attention to detail with an emphasis on accuracy and compliance in payroll and benefits administration.Strong written and verbal communication skills, with the ability to interact effectively with employees and management.Proven ability to handle sensitive and confidential information with integrity.Strong understanding of payroll and benefits regulations and compliance, including tax laws, employee benefits programs, and deductions.Ability to manage multiple priorities, balancing payroll, benefits administration, and other HR functions in a dynamic environment.Excellent organizational and time-management skills with the ability to meet deadlines consistently.BenefitsCompetitive base salary, plus opportunity for an annual bonus based on company and individual performanceEmployer subsidized medical, dental, and vision coverage + EAP and other supplemental benefitsSelf-managed paid time off and paid holidays401K plan and matching programWork from home with reimbursements for work-related expensesCompany-provided computerPaid volunteer programAbout Rep DataRep Data consists of a group of experienced industry veterans looking to revolutionize the survey data and sampling process. Our clients include the world’s top management consultancies, market research agencies, and brands. Our mission is to make our clients’ research process easier and to be a reliable, repeatable data collection partner - for life!If you are passionate about delighting customers and simplifying the inherent complexities of data collection, we want to hear from you!At Rep Data, we recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. We are dedicated to fostering a diverse and inclusive workplace culture and we welcome applications from a wide range of candidates. We do not discriminate on the basis of race, gender, gender identity or expression, religion, color, national origin, sexual orientation, age, marital status, veteran status, or disability status. All employees and contractors of Rep Data are responsible for maintaining a work culture free from discrimination and harassment by treating others with kindness and respect.
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