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A Day in the LifeThe Executive Assistant to the Chief Medical Officer (CMO) provides strategic, high-impact executive support within a large, global medical device organization focused on Structural Heart therapies. This role goes beyond traditional administrative support and functions as an extension of the CMO—driving operational rigor, enabling clinical and medical strategy execution, and ensuring seamless coordination across global clinical, regulatory, R&D, quality, and commercial organizations.The ideal candidate brings deep experience supporting senior leadership, especially medical or R&D leadership in complex, highly regulated environments, and demonstrates exceptional judgment, discretion, and executive presence.Key ResponsibilitiesStrategic Executive Partnership:Serve as a trusted thought partner and operational extension of the CMOAnticipate cross-functional priorities, risks, and opportunities across the business with particular emphasis on strategy, clinical, medical affairs, and regulatory initiativesIndependently manage competing demands to protect and optimize executive focusExecutive Calendar & Priority Management:Own the CMO’s complex, global calendar, aligning time with enterprise and franchise-level prioritiesProactively resolve conflicts, sequence engagements, and ensure preparedness for critical decision-making forumsGatekeep requests and communications with a strong understanding of organizational dynamicsStructural Heart Leadership & Governance Support:Coordinate leadership team meetings, operating reviews, and governance forums across Structural HeartPrepare high-quality briefing materials, executive summaries, and decision documentsTrack strategic initiatives, action items, and cross-functional commitments to ensure follow-throughClinical, Medical Affairs & Regulatory Enablement:Support administrative and operational aspects of clinical development and medical affairs activitiesCoordinate preparation of materials for advisory boards, investigator meetings, regulatory interactions, and auditsMaintain structured oversight of confidential clinical, medical, and regulatory documentation(This role does not perform regulatory decision-making but enables execution and compliance readiness.)Cross-Functional & Global Coordination:Act as a central coordination point between the CMO and global teams including:Clinical DevelopmentMedical AffairsRegulatory AffairsR&D / EngineeringQuality & ComplianceCommercial & Market AccessNavigate matrixed organizations and align stakeholders across regions and time zonesCommunication & Executive Messaging:Draft, edit, and manage executive-level communications, presentations, and internal updatesEnsure clarity, consistency, and alignment with corporate and franchise strategyHandle sensitive communications with diplomacy and professionalismTravel, Logistics & Executive Operations:Manage complex global travel logistics, including international itinerariesOversee expense management and administrative complianceAnticipate and mitigate logistical challenges to ensure continuity of executive operationsConfidentiality, Compliance & Risk Management:Handle highly sensitive information related to clinical data, physician relationships, and regulatory strategyMaintain strict confidentiality and adhere to corporate, legal, and healthcare compliance requirementsServe as a role model for integrity, discretion, and professionalismMust Have; Minimum requirements: To be considered for this role, please ensure the minimum requirements are evident in your applicant profile.High School Diploma or equivalentMinimum 6 years of experience supporting senior executives (ELT, OLT, CMO, Chief Scientific Officer, or R&D Executive Leadership)Experience working in a large-complex medical device, biotech, or pharmaceutical organization.Nice To Have (preferred qualifications):8-10 years of experience in cardiovascular, interventional cardiology, or Structural Heart strongly preferredFamiliarity with Structural Heart therapies (e.g., TAVR, TMVR, transcatheter repair/replacement technologies)Experience supporting clinical trials, medical affairs, or regulatory interactionsExposure to global product lifecycle management in MedTechLeadership AttributesExecutive presence with confidence interacting at Board and ELT levelsHighly proactive, solutions-oriented, and detail-drivenTrusted partner who balances urgency with precisionCalm, resilient, and adaptable under pressureCore CompetenciesExceptional executive-level judgment and organizational agilityStrong business and clinical acumen with ability to synthesize complex informationOutstanding written and verbal communication skillsAbility to operate autonomously in a fast-paced, matrixed, global environmentAdvanced proficiency in Microsoft 365 and executive collaboration toolsAbout Medtronic: Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future.Physical Job Requirements: The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to
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