We are looking for an experienced Remote Executive Assistant to support a growing US-based business with executive support, calendar management, communication, administrative operations, and day-to-day business coordination.
Ideal Candidate Profile:
- Someone who can anticipate needs.
- Someone who can manage competing priorities.
- Someone who can solve problems independently.
- Someone who can become a trusted right hand to a business owner or leadership team.
What You'll Be Doing:
- Managing executive calendars, appointments, meetings, and schedules.
- Handling emails, professional correspondence, and important follow-ups.
- Organizing priorities, tasks, deadlines, and action items.
- Coordinating with clients, customers, vendors, and internal teams.
- Preparing reports, meeting notes, presentations, and documentation.
- Supporting projects and ensuring tasks are completed on time.
- Maintaining CRM records, files, and business information.
- Identifying opportunities to improve processes and workflows.
- Using AI and productivity tools to streamline administrative tasks.
- Providing proactive support to help leadership stay organized and focused.
What We're Looking For:
- Previous Executive Assistant, Administrative Assistant, or Operations Support experience.
- Excellent written and spoken English communication.
- Strong organization, time management, and multitasking skills.
- Ability to anticipate needs and take initiative without constant direction.
- Exceptional attention to detail and follow-through.
- Strong problem-solving and decision-making abilities.
- Professionalism, discretion, and confidentiality.
- Confidence communicating directly with business owners and leadership teams.
- Tech-savvy, adaptable, and quick to learn new systems.
- Reliable, resourceful, and comfortable working independently.
Preferred Experience:
- Supporting business owners, executives, or senior leadership.
- Calendar, inbox, and project management.
- Experience with US-based or international businesses.
- CRM and task management platforms.
- Google Workspace, Microsoft Office, Slack, Asana, ClickUp, or Monday.com.
- AI tools such as ChatGPT, Claude, or automation platforms.
- SOP creation, workflow improvement, and reporting.
- Experience in home services, trades, or service-based businesses.
This Role Is a Great Fit If You:
- Think two steps ahead instead of waiting for instructions.
- Enjoy bringing structure to a fast-paced environment.
- Take ownership and follow through on responsibilities.
- Can confidently manage priorities and solve problems.
- Communicate clearly, respectfully, and professionally.
