Overview:
- We are seeking a highly organized and proactive Assistant Sales and Project Coordinator to support our sales and marketing teams in managing initiatives for Specialty Beauty Retailer accounts.
- This role will serve as the central point of coordination for retailer-specific projects, ensuring seamless communication between internal teams and field sales, and supporting the timely execution of product launches, promotional programs, and account initiatives.
- The ideal candidate thrives in a fast-paced environment, excels at juggling multiple retailer projects simultaneously, and has strong organizational skills to keep timelines, budgets, and deliverables on track.
Key Responsibilities:
Account & Project Coordination:
- Support sales and marketing initiatives specific to Specialty Beauty Retailer accounts.
- Track and manage product launches, marketing campaigns, promotions, new item form set up, and account-specific programs.
- Create and maintain detailed project timelines, monitoring key milestones, deliverables, and deadlines for retailer accounts.
- Coordinate execution of product launch timelines between accounts and marketing.
- Prioritize multiple retailer projects based on business needs and deadlines.
Sales & Marketing Support:
- Facilitate communication between the marketing team and outside sales representatives dedicated to specialty retailers.
- Assist in the execution of sales strategies tailored to retailer needs.
- Ensure account-specific sales materials, promotional assets, and product details are accurate and delivered on time.
- Support retailer presentations, recaps, and reporting on sales-marketing initiatives.
Cross-Functional Collaboration:
- Act as the liaison between sales, marketing, creative, supply chain, and regulatory teams for retailer-specific projects.
- Organize and lead cross-functional meetings to align on priorities, providing clear action items and deadlines.
- Track progress.
- Partner with supply chain to ensure smooth inventory transitions for specialty retail launches and minimize disruptions.
Budget & Reporting:
- Assist in the development and tracking of sales budgets for Specialty Beauty Retailer accounts.
- Monitor spend against budget and report variances.
- Provide regular updates on project performance and outcomes for retailer initiatives.
Process Improvement:
- Identify inefficiencies in retailer project workflows and recommend improvements.
- Develop tools and processes to streamline coordination across sales and marketing teams.
- Anticipate risks related to retailer timelines and deliverables, implementing mitigation strategies.
Preferred Skills & Qualifications:
- Bachelor’s degree in Marketing, Business, Project Management, or related field.
- 2–4 years of experience in project coordination, account support, or sales/marketing operations.
- Experience in beauty, personal care, or consumer packaged goods (CPG) industries strongly preferred.
- Strong understanding of Specialty Beauty Retailer dynamics (e.g., merchandising, launch calendars, promotional planning).
- Excellent organizational and time management skills, with ability to handle multiple retailer projects simultaneously.
- Strong communication and problem-solving skills, with a collaborative, solution-oriented mindset.
- Familiarity with retailer budget tracking, promotional planning, and reporting is a plus.
Working Hours:
- Working hours for this role are 10:00 am to 7:00 pm PST.
