Assistantly is a talent placement company dedicated to connecting high-performing assistants and specialists with dynamic client businesses. We emphasize ownership, strong execution, and AI-enabled workflows to drive operational excellence for our partners.As an AP & Accounting Specialist, you will play a pivotal role in managing accounts payable and supporting general accounting operations for multiple entities. You will be responsible for optimizing AP workflows, ensuring compliance, and delivering exceptional service to both vendors and internal stakeholders. This position is ideal for professionals who thrive in fast-paced environments and are passionate about process improvement and technology-driven solutions.DescriptionKey responsibilities include:Own end-to-end accounts payable processes, including invoice intake, GL coding, approval routing, and vendor payments via Ramp Bill PayManage and optimize Ramp platform configurations for corporate cards and AP workflowsCode and classify expenses across multiple entities and business dimensions in RilletReview and approve expenses for policy and accounting complianceServe as the primary vendor contact for payment status and AP inquiries, proactively following up and resolving discrepanciesSupport employees with expense reporting and Ramp usage questionsManage the full vendor lifecycle, including onboarding, maintaining documentation, periodic reviews, and offboarding in coordination with Legal and FinanceCollect and verify vendor tax documentation, leading annual 1099 filings in RampImplement automation for recurring transactions to streamline AP processesSupport month-end close activities with AP accruals, journal entries, aging review, rollforwards, and balance sheet reconciliationsMaintain organized audit and compliance documentationAssist the Accounting Manager and Senior Accountant on special projects and continuous workflow improvementsRequirements3+ years of experience in accounts payable, expense management, or accountingProven experience owning end-to-end accounts payable processes from invoice intake through vendor paymentHands-on experience using Ramp (Bill Pay and Corporate Cards) for AP and expense management workflowsProficiency with accounting/ERP systems such as Rillet, QuickBooks Online, NetSuite, or XeroWorking knowledge of GAAP, including GL coding, accruals, account reconciliations, and multi-dimensional accounting structuresExperience supporting month-end close activities related to AP (accruals, journal entries, aging review, balance sheet reconciliations)Experience serving as a primary point of contact for vendors regarding payment status and accounts payable inquiriesExperience supporting internal employees with expense reporting and corporate card/expense tool usageExperience coordinating with Legal and Finance stakeholders on vendor onboarding and compliance documentationBusiness-fluent EnglishAbility to work US Pacific Time hoursPreferred Qualifications:Bachelor’s degree in Accounting, Finance, or BusinessCPA certificationExperience in acquisition-related accounting workAccounting industry experienceBenefitsPaid US holidaysPaid wellness daysHealth & wellness allowanceMonthly profit sharingAI, Operations, and Leadership upskillingDedicated Success Manager and long-term placement support
4 months ago