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about 1 month ago
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Hiring: Part-time - HR Assistant - Remote - $3,600 to $4,800/yr🌟 About us, WeAssist, the hiring team 💡🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.⚒️ Key Responsibilities of the HR Assistant 📝👋 Onboarding & Offboarding📊 HR Systems, Tools & Data Management🏥 Benefits & Insurance Administration💬 Employee & Client Communication⏱ PTO, Timekeeping & Reporting💻 Company Property Monitoring⚒️ Key Qualifications of the HR Assistant 📝🔍 Proven experience in HR administration, people operations, or operations support📊 Exceptionally detail-oriented with a strong track record of data accuracy🧩 Able to work independently, prioritize recurring tasks, and follow through without reminders🔐 Trusted with sensitive employee and client information; discretion is non-negotiable💻 Confident using Google Workspace, spreadsheets, and internal dashboards✍️ Clear, professional written communication skills⏱ Hands-on experience with time-tracking or monitoring tools (e.g., Hubstaff, Teramind) (Nice-to-have)Additional Information: Review this Doc first!How to Prepare for the Recruiting Process - https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0📢 Why Are We Hiring an HR Assistant?Our team is hiring an HR Assistant to support the HR Director by taking ownership of day-to-day people operations and administrative HR workflows. This role exists to reduce manual oversight, maintain clean and reliable HR data, and execute recurring HR workflows with precision and consistency. You’ll be the go-to person for onboarding, offboarding, benefits coordination, HR tracking, and routine HR communications—making a real impact on how smoothly the organization runs.If you're someone who takes pride in clean systems, timely execution, and being trusted with critical HR processes, you’ll thrive in this role. 🚀Responsibilities of the HR Assistant:Your responsibilities include:👋 Onboarding & OffboardingSend orientation calendar invites and coordinate onboarding timelinesCreate and manage individual team member folders in Google DriveUpload, organize, and track all onboarding documentationFollow up on missing or pending onboarding requirementsAssign VPN licenses and coordinate system accessSchedule offboarding calls and ensure all exit steps are completedRemove system and VPN access for separated team members📊 HR Systems, Tools & Data ManagementMaintain HR trackers, dashboards, and internal spreadsheetsEnsure data accuracy across HR systems, PTO tracking, benefits, and reportsVerify updates are completed correctly and in the proper sequenceIdentify inefficiencies and assist with process improvements or automation🏥 Benefits & Insurance AdministrationMonitor benefits eligibility after probationary periodsSend enrollment forms to eligible team membersSubmit completed forms to the insurance providerValidate Statements of Account for accuracy💬 Employee & Client CommunicationAct as an HR point of contact for team members, clients, and internal teamsRespond to routine HR inquiries and escalate when neededAssist with pay increase requests by organizing and tracking documentation⏱ PTO, Timekeeping & ReportingMaintain client-specific PTO policy recordsTrack and update PTO usage in monitoring sheetsGenerate Hubstaff and Teramind reportsPrepare weekly internal updates (new hires, birthdays, anniversaries)Coordinate with Client Success on missing or incorrect time entries💻 Company Property MonitoringFacilitate client requests for company-issued equipmentSource suppliers and submit options for approvalPrepare and send Company Property AgreementsMaintain accurate company property tracking summaries🏡 Get To Know WeAssist!(Not your average Recruiting Firm…)Started by Reef Colman just six years ago, is not your typical staffing agency... We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 120 Outsourced Professionals. We help US businesses find skilled remote workers and connect these workers with good employers.What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best! ✨Company Culture and Core Values:At WeAssist, we move fast, think big, and create lasting impact. 🚀 We’re more than just a recruiting firm—we’re a tight-knit community that values integrity, accountability, and growth, ensuring every professional and client finds the right fit, not just any fit. Here, you’ll thrive in an inclusive, high-performance culture that challenges you to be 1% better every day while making a real difference in the world. 🌍✨Our core values include:🧭 Integrity – Do the Right Thing, AlwaysEven when no one’s watching, we lead with honesty, character, and trust.🎯 Expectation – Set the Target EarlyWe align from the start—no guessing games. Clarity creates confidence.🔁 Reiteration – Say It Back, Get It Right We confirm understanding by repeating what we heard. Listening is a two-way street.🧱 Major Ownership – Being 1% Better Every TimeNo blaming, no excuses. We take full responsibility and ask, “What can I do better?”🔍 Radical Transparency – Keep It Real We speak with openness and honesty. 🚀 Proactive Effort – Stay Ahead of the Game We don’t wait for fires—we prevent them. Anticipate, act, exceed.🗣️ Communication – Listen First, Speak with Clarity We listen to understand, not just to reply. The clearer we are, the stronger we move!🧑💼 We Talk About Projects, Not People – No Gossip Zone We go directly to the source. Discuss issues, not individuals—unless it’s for solutions.🧠 Be Curious – Ask, Learn, Level Up Curiosity drives growth. We ask smart questions and never stop learning.🧊 Emotional Regulation – Keep Cool Under Pressure We stay calm, think clearly, and lead with emotional maturity—especially when it’s tough.🏅 A-Player Mentality – Results Over Excuses We get things done. Whatever it takes to win with integrity, we’re in.➕ One More Mindset – Because It Matters to Someone One more call. One more check-in. One more push. Every extra effort counts.What’s in it for you? 😏🌱 Endless Growth Opportunities – Your role evolves with you—take on more responsibility and leadership as you grow!💰 Great Starting Salary – Competitive compensation to reward your contributions.🎉 13th Month Bonus – Because we appreciate your hard work and dedication. Wild, right? 🤯🏆 Performance-Based Raises, Bonuses & Prizes – Your growth directly impacts your compensation! Hit your KPIs and enjoy rewards that reflect your success!👨⚕️ Health, Dental, and Mental Health Insurance – Comprehensive coverage to take care of you inside and out.💡 Proactive, Collaborative, Supportive, and Forward-Thinking Environment – Work on innovative projects that push boundaries alongside passionate leaders who value your input!🌴 Permanent Remote Set-Up – Your office is wherever you want it—whether that's your couch, bed, or hammock!Specifics:Time Full Time, 4:00 to 8:00am PHTCan eventually transition to Full-time workThis is a remote position so you can have the freedom to work from anywhereMiscellaneousAttire - business casual when in meetingsProfessional setup (Pains me I actually need to write this down… 👀)Clean backgroundGood cameraGood microphone Strong wifiTech StackG-Suite (Google Doc, Google Sheets, Google Drive)SlackHR Tracking SoftwareHubstaff / Teramind (Nice-to-have)Compensation$3,600 to $4,800/yr
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