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Responsibilities
We are seeking a highly organized and proactive Real Estate Virtual Assistant to support our growing real estate team. This role involves administrative support, CRM management, marketing assistance, transaction coordination, and client communication. The ideal candidate is detail-oriented, tech-savvy, and capable of managing multiple tasks independently.
Key Responsibilities:
- Provide administrative support to the real estate team.
- Prepare, send, and manage documents for electronic signatures using Adobe Sign.
- Handle client communication through phone calls, emails, and messaging platforms.
- Schedule appointments and manage calendars.
- Create social media graphics using Canva or Adobe Photoshop.
- Manage and maintain the CRM, including data cleanup and organization.
- Set up and manage drip campaigns.
- Build and maintain mailing lists using ProStream.
- Support transaction coordination by collecting and organizing required documents.
- Utilize AI tools such as ChatGPT to improve workflow efficiency.
- Maintain organized files using Dropbox.
- Communicate with the team via WhatsApp and manage emails through Outlook.
- Use Google Sheets to track data and maintain reports.
- Ensure data accuracy and maintain a high level of attention to detail.
Requirements:
- Previous experience as a Real Estate Virtual Assistant or supporting a real estate team or brokerage.
- Proficiency in Microsoft Office including Excel, Word, and PowerPoint.
- Experience using Canva and/or Adobe Photoshop.
- Familiarity with Adobe Acrobat and Adobe Sign.
- Strong written and verbal English communication skills.
- Experience making and receiving client phone calls.
- Experience with CRM management, maintenance, and data cleanup.
- Experience setting up and managing email drip campaigns.
- Knowledge of mailing list management including ProStream experience.
- Experience with transaction coordination and document collection.
- Proficiency with Google Sheets, Dropbox, Outlook, WhatsApp, and ChatGPT or other AI tools.
- Excellent organizational skills and strong attention to detail.
- Ability to work independently with minimal supervision.
- College degree preferred.
- Experience working with a real estate team or brokerage is highly preferred.
Preferred Qualifications:
- Experience supporting real estate transactions from contract to closing.
- Familiarity with real estate CRM platforms.
- Strong multitasking and time management skills.
- Ability to improve and streamline administrative processes.
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