Job Posting: Executive Assistant to the Founder.
Full-Time | Remote | Based on New York, USA (Eastern Time).
Monthly Salary: COP 4,000,000.
Job overview:
- We’re hiring an Executive Assistant to support the founder of a fast-growing, multi-entity firm operating in board governance, capital investment, family office advisory, and fractional executive staffing.
- This isn’t your average EA role. We’re looking for someone sharp, fast, and focused — a detail-oriented operator who thrives in a high-performance, low-meeting environment. You'll play a key role in managing complexity across time zones and companies, keeping the founder’s schedule and strategic workflows on track.
- If you love structure, move quickly, and take pride in helping brilliant minds execute at a higher level — this role is for you.
About the Role:
- This is a full-time remote position (40 hours/week), based on Eastern Time (New York).
- The working schedule is Monday to Thursday, 8:00 AM – 6:00 PM ET.
- You’ll work closely with the founder and interface with multiple teams, using systems like Notion, AI-based task planners, CRMs, and databases. This is a hybrid role combining EA responsibilities with light project execution and internal coordination.
What You’ll Be Doing:
🧠 Executive & Calendar Support (Primary Focus – 20–25 hrs/week):
- Manage a fast-paced calendar across multiple businesses and time zones.
- Pre-empt bottlenecks by aligning the founder’s schedule with critical milestones (e.g. board book releases, strategic retreats, investor meetings).
- Monitor and optimise workflows using Notion and AI tools.
- Coordinate internal and external meetings with minimal back-and-forth.
🔎 Board & Candidate Search Support:
- Support execution of high-level board search workflows.
- Prepare or coordinate the creation of prospectuses, intake summaries, and candidate matrices.
- Manage a high-volume flow of incoming candidates (10–15 per week), ensuring resumes are processed and tagged correctly in the database.
📊 Team Coordination & Accountability:
- Conduct light check-ins with internal teams and surface key updates.
- Help ensure cross-functional alignment between recruiting, coaching, and strategy teams.
- Escalate issues or blind spots to the founder with clear summaries.
🧩 Admin & System Management (Approx. 5–8 hrs/week):
- Maintain candidate records, psychometric test results, and governance documentation.
- Track deliverables related to compensation, agreements, and search progress.
- Support internal documentation and quarterly organisation of project assets.
Who You Are:
✅ Hyper-organised, detail-oriented, and structured.
✅ Great communicator — clear, professional, and responsive.
✅ Skilled at managing complexity with calm and clarity.
✅ Self-directed and comfortable owning your day without constant oversight.
✅ Experienced with tools like Notion, CRMs, AI task planners, or eager to learn.
✅ Thrives in a fast-paced, no-fluff environment.
✅ High standards, no ego — just gets things done.
