Thank you for your interest in joining Solventum. Solventum is a new healthcare company with a long legacy of solving big challenges that improve lives and help healthcare professionals perform at their best. At Solventum, people are at the heart of every innovation we pursue.Job Description:HR Services Administrator (Japan, remote)3M Health Care is now SolventumThe HR Services Administrator is part of the Global HR Service Delivery Operations team and plays an important role in delivering high-quality HR services and support to employees and managers across Japan.This role serves as a key point of contact for employee HR inquiries and is responsible for administering a broad range of HR operational processes throughout the employee lifecycle. The HR Services Administrator ensures that services are delivered accurately, timely, and in compliance with company policies, local regulations, and established procedures.Working as part of a blended HR Services team that includes both local and remote team members, this role collaborates closely with colleagues, HR stakeholders, vendors, and Centers of Excellence to ensure seamless employee experience, service continuity, and consistent service delivery.The successful candidate demonstrates a customer-focused mindset, a strong attention to detail, and continuous improvement orientation, actively seeking opportunities to simplify processes, improve efficiency, and enhance the employee experience.What Differentiates this Role:This role combines hands-on HR Operations delivery, employee support, and benefits administration with a strong focus on employee experience, collaboration, process excellence, and continuous improvement.The Impact You’ll Make in this RoleAs an HR Services Administrator, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:Employee Support & HR Service DeliveryServe as a first point of contact for employees and managers regarding HR-related questions and requestsRespond to employee inquiries in a timely, accurate, and customer-focused mannerProvide guidance on HR processes, policies, programs, and available resourcesEscalate complex or sensitive cases to the appropriate HR stakeholders when requiredContribute to a positive employee experience through responsive and professional supportEmployee Lifecycle AdministrationExecute HR operational processes throughout the employee lifecycle, including but not limited to:Hiring and onboarding activitiesEmployee changes and data updatesLeave of Absence (LOA) administrationReturn-from-leave processingOffboarding and termination activitiesEnsure all transactions are completed accurately and in accordance with established procedures and local statutory requirementsMaintain accurate employee data within Workday and other HR systemsBenefits & Program AdministrationSupport administration of employee benefit programs, including:Company housing programsEmployee savings plansGroup insurance programsRelocation support and related reimbursementsEmployee allowances and other benefitsProcess enrollments, changes, payments, and employee requestsCoordinate with vendors and internal stakeholders to ensure accurate and timely administrationSpecialized AdministrationSupport administrative activities related to pension programs (DB/DC) and health insurance administrationCoordinate required documentation and submissions with external vendors and authoritiesPrepare and issue employment-related certificates and official documentationEnsure compliance with local legal requirements and internal policiesStatutory HR Administration and Payroll inputsReporting & Data ManagementPrepare and distribute recurring and ad hoc reports using Workday and other HR systemsMaintain data accuracy and integrity within HR systems and recordsSupport data validation, audits, and reporting activitiesAssist stakeholders with HR operational data requests as neededCollaboration & Service ContinuityCollaborate effectively with local and remote HR Services team members to ensure complete and consistent service deliverySupport workload balancing and coverage across the team to maintain business continuityShare knowledge, best practices, and process updates with colleaguesContribute to maintaining clear process documentation and knowledge resourcesBuild strong working relationships across HR Operations, HR Business Partners, Centers of Excellence, Payroll, and external vendorsContinuous Improvement & Employee ExperienceActively identify opportunities to improve HR processes, tools, and ways of workingSuggest practical solutions that simplify processes and reduce administrative effortSupport implementation of process improvements, documentation updates, and operational enhancementsContribute ideas that improve service quality, efficiency, and employee satisfactionHelp promote consistent, employee-friendly, and customer-focused HR Services deliveryYour Skills and Expertise To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:Bachelor’s degree or higherIn addition to the above requirements, the following are also required:Required Experience2-4 years of HR Operations, HR Administration, or Shared Services experienceExperience supporting employee lifecycle activities and HR administration processesExperience administering employee benefits, pension, health insurance, or related HR programs preferredExperience working in a multinational or matrixed environment is an advantageKey CapabilitiesStrong customer service and employee support orientationExcellent communication and interpersonal skillsAbility to work effectively within a collaborative and team-based environmentStrong attention to detail and commitment to accuracyAbility to follow processes while exercising sound judgmentContinuous improvement mindset with a willingness to challenge inefficient ways of workingStrong organizational and time management skillsAnalytical and problem-solving capabilitiesAbility to manage multiple priorities and deadlinesStrong Microsoft Office skills, particularly ExcelLanguagesFluent Japanese and good English (written and verbal)Work location: China, DalianRemoteTravel: May include up to 5%Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).Supporting Your Well-being Solventum offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, Solventum regularly benchmarks with other companies that are comparable in size and scope.Solventum is committed to maintaining the highest standards of integrity and professionalism in our recruitment process. Applicants must remain alert to fraudulent job postings and recruitment schemes that falsely claim to represent Solventum and seek to exploit job seekers.Please note that all email communications from Solventum regarding job opportunities with the company will be from an email with a domain of @solventum.com.Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

HR Services Administrator (Japan, Remote)

Emma

Responsibilities

Skills wanted:

Language(s) required:

About Solventum:

www.solventum.com/

Admin access needed