Position: Executive Assistant. (Remote)
Location: Remote. (Based in Mexico)
Salary: MX$11,000 to MX$17,000 per month. (Depending on experience and hours worked)
We are seeking a Virtual Assistant to support operational efficiency, administrative tasks, research, and personal assistance.
Job Description:
The Virtual Assistant will support various tasks, including market research, outreach to potential business partners and clients, and appointment scheduling. Additionally, the assistant will manage personal tasks, such as booking medical appointments, organizing emails, and maintaining schedules. The role also involves creating quotes, presentations, documents, and databases; invoicing and following up on invoices; and managing other daily tasks, which may vary.
Responsibilities:
• Conduct market research to identify trends and opportunities.
• Reach out to potential business partners and clients to explore collaborations and services.
• Schedule and coordinate appointments for events and meetings.
• Create visual content in Canva for social media and promotional materials.
• Assist with social media management and content creation.
• Provide personal assistance, including booking medical appointments, organizing emails, and managing schedules.
• Create quotes, presentations, documents, and databases.
• Handle invoicing and follow-ups on payments.
• Utilize AI tools like ChatGPT and CRM software to optimize tasks and projects.
• Act as the gatekeeper for calls, emails, and messages to maintain focus.
• Perform any other daily tasks as needed.
Working Schedule:
• Monday to Friday: 8:30 AM – 5:30 PM (45 hours per week).
• Includes occasional weekend availability.
• Rotating schedule and 10-hour shifts as needed.
• 100% remote work.
• Saturday: On call for urgent tasks.
Requirements:
• Bachelor’s degree or equivalent experience.
• At least 3-5 years of experience in an administrative or virtual assistant role.
• Advanced written and verbal communication skills in English.
• Proficiency in digital tools like Google Workspace, Microsoft Office, Canva, ChatGPT, and CRM software.
• A reliable PC with Word and Excel, headset, and a high-speed internet connection.
• Smartphone with a data plan (iPhone is a huge plus).
• Must be register with SAT and able to issue a CFDI. This will not always be required.
• Highly organized, detail-oriented, and able to handle multiple tasks.
• Ability to learn and adapt to different digital tools.
• Extreme attention to detail and commitment to delivering high-quality work.
• Having a valid U.S. visa and passport is a plus and will be given preference.
Competencies:
• Excellent attitude.
• Customer-oriented approach.
• Good interpersonal skills.
• Proactivity and initiative.
• Flexibility.
• Persistence.
• Follow-through and control.
• Responsibility.
• Analysis and synthesis of information.
• Autonomous and continuous learning.
• Problem-solving skills.
• Effective communication.
• Assertiveness.
• Ability to receive feedback.
• Stress management.
• Ability to prioritize and manage multiple tasks.
• Productivity.
• Sense of urgency.
Benefits:
• Competitive salary based on experience.
• 100% Remote, Full-Time position.
• Paid vacation.
• Health insurance.
• Aguinaldo (Christmas bonus).
• Overtime pay (where applicable).
• Productivity bonus based on productivity metrics.
• Family flexibility leave.
• Opportunities for professional growth and development.
• Dedicated support from our team.
