Virtual Executive Assistant
Remote | Part-time (growing into full-time)
10 - 20 hours a week
$15 - $25 an hour
This is not a typical VA role. It’s a stewardship role. At The Academy of MotivActionⓇ (AMA), we restore human connection in high-stress professions. We work with leaders, first responders, educators, and high-stress professionals who carry real weight: emotionally, cognitively, and relationally. The systems you manage here don’t just support a business. They support humans under pressure.
If you believe structure can be grounding, follow-through can be caring, and clarity can be an act of leadership - you may belong here.
Who Thrives Here. You might be the right fit if:
- You lead yourself before needing to be led.
- You notice details and emotional tone.
- You feel pride in clean systems, clear communication, and closing loops.
- You stay calm when others rush.
- You don’t need micromanagement, but you do value accountability.
- You care about how things are done, not just that they’re done.
- You need to be reliable, grounded, and thoughtful.
What You’ll Be Responsible For. This role holds operational continuity across systems, events, and programs:
Operations & Systems
- Maintain and organize Monday.com workflows.
- Send contracts, track completion, and follow up.
- Set up and manage invoices and payment follow-ups.
Events & Communication
- Build and manage GHL text/email automations for events.
- Send post-event follow-ups.
- Manage calendars and scheduling blocks.
- Create, document, and update the Operations Manual to ensure systems, processes, and workflows are clear, repeatable, and continuously improving.
- Support live virtual events, meetings, and trainings by managing logistics and participant experience (e.g., monitoring chat, sharing links/resources, tracking questions, and ensuring smooth flow).
Website & Social Support
- Update website pricing and content as needed.
- Reply to comments and basic engagement.
Training & Program Support
- Format and align slides and manuals (accuracy matters here).
- Ensure ADA compliance.
- Create QR codes.
- Coordinate logistics with facilities.
- Research hotels, restaurants, and flights.
- Update training materials as needed.
Masterminds, Speaking & CARES™
- Support AMA Quarterly Mastermind logistics.
- Research and submit speaking applications.
- Maintain CARES™ rosters, workflows, and CE submissions.
Bids & Reporting
- Prepare monthly reports (PCA, TIPS, etc…).
- Research aligned bidding opportunities.
Tools You’ll Use
- GoHighLevel, Google Workspace, Monday.com, Canva, Gamma, ChatGPT, Gemini.
- You don’t need to know everything on day one, but you do need to be curious, capable, and willing to learn.
The Environment
- Remote.
- High trust, high standards.
- No drama.
- Meaningful work.
- We move fast - but not frantically. We care deeply - but with boundaries.
