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About PrePassPrePass® is North America's most trusted weigh station bypass and toll management platform. We’re transforming how the transportation industry operates—creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It’s what we do best, and we do it to meet the demands of the road every day.That’s why people join us: our solutions are implemented in real-time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.About the RoleWe are seeking a highly detail-oriented Compliance Filings Specialist to support the execution of federal and state compliance filings for motor carriers. This role is responsible for completing and managing all filings offered by PrePass, ensuring accuracy, regulatory compliance, and timely submission. The Compliance Filings Specialist works closely with internal teams and customers to gather required information, submit filings, and maintain complete compliance records.This position is ideal for someone with hands-on experience in transportation compliance filings who thrives in a process-driven, deadline-focused environment.Essential ResponsibilitiesCompliance Filings ExecutionExecute all compliance filings supported by PrePass, including but not limited to:DOT number applications and updatesMotor Carrier authority applications and updatesFMCSA application changes and correctionsBOC-3 filingsUnified Carrier Registration (UCR) filings and renewalsTexas Department of Motor Vehicles (TxDMV) motor carrier registration (TX DOT)New York Highway Use Tax (NY HUT)Kentucky Weight Distance Tax (KYU)New Mexico Weight Distance Tax (NM WDT)Oregon Weight Distance Tax (OR WDT)Heavy Vehicle Use Tax (HVUT / Form 2290)Biennial updatesCalifornia Motor Carrier Permit (CA MCP)International Fuel Tax Agreement (IFTA) reporting and renewalsInternational Registration Plan (IRP) registrations and renewalsEnsure filings are submitted accurately, completely, and in compliance with applicable federal and state regulationsManage both initial filings and recurring renewals across multiple jurisdictionsDocumentation & Data AccuracyCollect, review, and validate carrier information required for filings, including business details, EINs, VINs, and supporting documentationEnter and maintain accurate filing data within internal systems and document repositoriesUpload confirmations, receipts, and compliance documents with appropriate tracking and expiration detailsCustomer & Internal CoordinationCommunicate clearly with customers regarding filing requirements, missing information, and completion statusRespond to filing-related questions and provide guidance on next steps or corrections when neededCoordinate with internal teams to align filings with onboarding, renewals, and service timelinesMonitoring & Issue ResolutionTrack filing progress and follow through on submissions until acceptance is confirmedIdentify and resolve rejected filings or required corrections in a timely mannerMaintain awareness of filing deadlines to prevent lapses in carrier complianceRequirementsQualifications / RequirementsMinimum 2 years of experience managing multiple federal and state motor carrier compliance filings from start to finish, including both initial filings and renewalsDirect experience handling Form 2290, UCR, BOC-3, and biennial updatesStrong attention to detail and ability to manage multiple filings simultaneouslyWorking knowledge of transportation compliance requirements and filing workflowsProficiency with digital systems, document management tools, and data entryClear written and verbal communication skillsSelf-motivated with a proactive approach to continuous improvementComfortable managing multiple concurrent filings with overlapping deadlines across jurisdictionsBonus Points ForExperience executing a broad portfolio of state weight and distance tax filingsPrior experience in trucking, logistics, or carrier support environmentsDesired CharacteristicsHighly organized with a strong sense of ownership and accountabilityProcess-driven with a focus on accuracy and consistencyComfortable working with regulatory requirements and deadlinesCollaborative mindset with the ability to work across teamsProactive approach to problem solving and continuous improvementBenefitsHow We Will Take Care of YouRobust benefit package that includes medical, dental, and vision that start on date of hire.Paid Time Off, to include vacation, sick, holidays, and floating holidays.Paid parental leave.401(k) plan with employer match.Company-funded “lifestyle account” upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships).Tuition Reimbursement Program.Voluntary benefits, to include, but not limited to Legal and Pet Discounts.Employee Assistance Program (available at no cost to you).Company-sponsored and funded “Culture Team” that focuses on the Physical, Mental, and Professional well-being of employees.Community Give-Back initiatives.Culture that focuses on employee development initiatives.Company-wide bonus and commission plans.Join UsAt PrePass, our mission drives us.We invest in relationships. We challenge ourselves to innovate and improve. We win together. Simply put, we live our Core Values.Ready to help move the transportation industry forward? Join us and let’s drive progress—together.
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