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Responsibilities
At Affirm, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most.Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.We’re looking for a resourceful, proactive, and detail-oriented Executive Assistant to support two Vice Presidents across our UK business and EMEA Technology organisation. In this role, you’ll help leaders operate effectively by managing calendars, coordinating travel and events, supporting meeting preparation, and maintaining strong documentation and record-keeping practices.You’ll partner closely with teams in the UK and internationally, including the Affirm Leadership Support Team, and cross-functional partners across the business. You’ll report directly to the VP, Country Manager UK and the VP, EU EngineeringWhat You’ll DoProvide high-quality administrative support to two Vice PresidentsManage inboxes, calendars, scheduling, and meeting prioritisation to help leaders use their time effectivelyCo-ordinate core meetings in the daily / weekly / monthly operating plan for both leaders, ensuring attendance, drafting and distributing agendas, preparing materials, creating decks / notion pages, communicating with attendees and ensuring follow up actions are shared in a timely manner and tracked to completion.Manage incoming correspondence, including email and physical mail, and coordinate timely intake and forwarding from the managed office facilityEnsure leaders are fully prepared for all core meetings that they attend linking all relevant documentation into calendar invites and providing timely reminders, blocking off time in diaries to ensure sufficient preparation and review time.Co-ordinate team events, team-building activities, and onsite/offsite meetings in various locations, including travel as needed.Ensure monthly in-office days are planned and well attended, including booking office space, organising food and refreshments, ensuring AV equipment is available and operational.Plan and co-ordinate all travel for both VPs in good time ensuring tracking, monitoring and communication of any delays, cancellations and changes to travel plans.Support and complete expense reporting and travel coordination through Navan travel systemPrepare documents and presentations using Google Suite and Microsoft Office develop skills of AI toolsProvide administrative support and coordination for UK and EMEA projects and programmes as neededPro-actively engage and develop effective ways of working utilising AI tools.Work collaboratively with the support team across the business, providing cover where needed and ensuring cover is planned during planned time off.What We Look For8+ years of relevant executive support experienceExperience supporting Board level leaders in a fast-paced, dynamic, and cross-functional environmentAbility to work independently while collaborating effectively across teams, functions, and marketsComfortable and proven experience of working in a remote environmentComplete discretion and confidentiality in all mattersExcellent judgment, professionalism, discretion, and ability to handle confidential informationOutstanding organisational skills, attention to detail, follow-through, and ability to manage multiple prioritiesExperience providing clerk or administrative support for Board and/or sub-committee meetingsExperience working in or supporting a regulated UK businessWorking knowledge of Google Suite, Microsoft Office, Navan, Notion, and ZoomWorking knowledge of workplace AI tools - Codex and ClaudeAbility to navigate ambiguity and lean into ad hoc projects and requestsStrong communication skills and ability to give and receive feedback diplomaticallyWillingness to travel when required, including some international travelCompensation & BenefitsBase Pay Grade: HEquity Grade: UK 1Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure based on a variety of factors, including location, experience, and job-related skills.Base pay is part of a total compensation package that may include monthly stipends for health, wellness, and tech spending, and benefits including 100% subsidized medical coverage, dental, and vision for you and your dependents. In addition, employees may be eligible for equity rewards offered by Affirm Holdings, Inc.GBR base pay range per year: £61,000–£99,000Remote-first with flexibility built inAffirm is proud to be a remote-first company. Most roles can be done from almost anywhere within the country of employment. Some positions may occasionally require in-person work at an Affirm office, and a few are office-based due to the nature of the work. All new hires will be invited to attend an in-person onboarding experience.Benefits designed for youOur benefits reflect our commitment to care, transparency, and flexibility. Here are a few highlights:Health coverage at no cost: We cover 100% of premiums for employees and their dependents.Spending stipends: Monthly stipends support your tech setup, and the ability to choose health and wellness options that are right for you.Time off to recharge: Flexible time off and generous holiday calendars help you rest when you need to.Own a piece of what you build: Our employee stock purchase plan (ESPP) lets you buy Affirm stock at a discount.
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