Staff Accountant, A/R & A/P at Blue Harp Capital | Torre
Staff Accountant, A/R & A/P
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Blue Harp Capital

Staff Accountant, A/R & A/P

Blue Harp Capital
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J
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Emma
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Freelance
Recurrent
Compensation
USD20k - 50k/year
Non-negotiable
location_on
Remote (anywhere)
Posted 9 months ago

Responsibilities

A/P — set up vendor wires and ACH bi-weekly. Check emails throughout the day: * Refunds, adjustments, and questions. * Communicate with customers. * Tax-related tasks, including updating Avalara and NetSuite tax forms and verifying tax exemptions, while monitoring accounts for expirations. * Monitor credit holds and check daily for customers or dealers coming off hold. Check service email as needed (Devin typically does): * PayPal NS, typically handled by Devin, but covered when she is unavailable. * Convert quotes to sales orders and apply PayPal payments. Daily deposits for Affirm, Shopify, and Solupay: * Fix sales orders, apply payments, and correct taxes on orders as needed. Past due customers: * Email sales reps regarding missing payments for follow-up. * Clean up tax differences and apply miscellaneous refunds. * Collaborate with sales reps. * Update AR notes as needed. Email customers with past due balances at least once weekly and follow up with phone calls. Daily expected cash and open invoices: * Email sales reps regarding missing payments and make corrections as needed. Daily RMA tasks: * Approve RMAs. * Close RMAs over 30 days. * Process refunds and corrections. Provide backup support to answer phones, assist customers, or transfer calls. Check all medium- and high-risk fraudulent Shopify orders and approve orders or email customers as needed. Check PayPal and reconciliation account: * Zero-dollar invoice corrections and weekly outreach to sales. * Reconcile 9650 receiving account. * Add necessary journal entries for fees related to cash accounts. * Email ACH and wire payments to sales reps. Miscellaneous tasks: * Pull deposit spreadsheets to clean up accounts. * Complete inventory expense worksheets. * Check Amazon and eBay for payments. * Process deposits, add payments, and create RMAs and refunds. * Fix Amazon orders by taking payment on invoices, backdating, and correcting orders. * Take cash and apply cash to orders. * Update inventory counts from Kaci. Perform month-end reconciliations for receivable accounts. Journal entry tasks: * Journal entry checks. * Month-end journal entries. * Travel bank expense journal entries as needed. * Check and cash deposits. * Inventory adjustment reclassifications.
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