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Responsibilities
About Us:
- Estoy is a growing crypto-focused company operating across Latin America.
- Our mission is to build efficient, transparent financial operations that support innovation in the digital asset and fintech ecosystem.
- We are a fast-paced and rapidly evolving startup in the crypto space, seeking proactive individuals who thrive in high-performance environments and are excited to help scale operations across the region.
About the Role:
- We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily business operations and executive coordination.
- This role is heavily focused on administrative support, operations coordination, recruiting assistance, and cross-functional execution.
- The ideal candidate thrives in fast-paced environments, can manage multiple priorities simultaneously, and takes ownership of tasks from start to completion with minimal supervision.
- This position requires strong organizational skills, attention to detail, and the ability to anticipate operational needs while supporting leadership initiatives.
- This is a critical role for someone who enjoys building structure, improving processes, and supporting operational efficiency across multiple departments.
- This is a fully remote position open to candidates located across LATAM.
- Candidates must have their own reliable computer equipment and stable internet connection to perform the role effectively.
Administrative & Operations Support:
- Provide day-to-day administrative and operational support to leadership teams.
- Manage calendars, meetings, follow-ups, and action items to ensure execution.
- Track priorities, deadlines, and deliverables across multiple initiatives.
- Prepare reports, summaries, SOPs, and internal documentation.
- Improve and maintain administrative systems and workflows.
Recruiting & People Operations:
- Coordinate recruiting efforts including job postings, candidate screening, and interview scheduling.
- Manage applicant tracking and hiring pipelines.
- Assist with onboarding and offboarding processes.
- Support organizational planning and team coordination initiatives.
Organization & Project Coordination:
- Manage multiple projects simultaneously and ensure tasks are completed on time.
- Serve as a liaison between leadership and internal teams.
- Follow up with team members to ensure accountability and progress.
- Maintain organized records, dashboards, and documentation.
Communication & Coordination:
- Draft internal communications and operational updates.
- Coordinate with vendors, contractors, and internal stakeholders.
- Anticipate needs and proactively resolve issues before they escalate.
Qualifications:
- 5+ years of experience as an Administrative Assistant, Operations Assistant, Executive Assistant, or in a similar role.
- Strong organizational and administrative support experience.
- Prior experience assisting with recruiting or HR coordination is preferred.
- Exceptional organizational and time-management skills.
- Ability to manage multiple priorities with minimal supervision.
- Strong written and verbal communication skills.
- High attention to detail and strong follow-through.
- Ability to work remotely and collaborate with cross-functional teams.
- Must have personal computer equipment and reliable high-speed internet connection.
- Experience working in a startup, crypto, fintech, or fast-paced environment is highly preferred.
Tools & Skills (Preferred):
- Experience with Microsoft 365, SharePoint, Slack, Asana, Trello, or similar tools.
- Comfort working with SOPs, dashboards, and process documentation.
- Ability to adapt quickly in a growing and evolving organization.
- Strong problem-solving and process improvement mindset.
What We Offer:
- Competitive salary in USD.
- Fully remote work environment.
- Opportunity to work with a global and fast-growing startup.
- Career growth opportunities within a dynamic international team.
This job post is closed.