Virtual Executive Assistant / Operations Coordinator (US Hours) at Hampton Estate

We are a creative couple managing a growing hospitality business from a 600-year-old castle in the UK. Between our business, family, and new projects, we have a lot going on — and we are looking for someone sharp, organized, and proactive to help keep everything running smoothly. You will work closely with us each day, helping to manage communication, organization, and follow-through across our work and family life. This is a full-time, long-term role for someone who enjoys getting things done, loves creating structure, and is comfortable keeping us accountable. Responsibilities: * Organize inboxes, calendars, and tasks to ensure nothing falls through the cracks. * Join daily work calls to plan, prioritize, and follow up on tasks. * Conduct research and provide administrative support for our projects. * Help develop systems and keep documentation organized and updated (SmartSuite, Notion, HubSpot). * Support occasional personal or family administrative tasks, such as managing shared calendars, reminders, and travel plans. You will excel in this role if you: * Are fluent in English and confident communicating via video calls. * Enjoy bringing order to dynamic environments and driving results. * Are detail-oriented, reliable, and consistent in follow-through. * Are proactive and take initiative. * Have strong technical skills and learn new tools quickly. * Have a stable internet connection and a quiet workspace.

Virtual Executive Assistant / Operations Coordinator (US Hours)

Emma

Responsibilities

Skills wanted:

Language(s) required:

Daniel Wood

Daniel Wood

About Hampton Estate:

mission:

Job benefits for full-time members:

hamptoncastle.com/

Admin access needed