Join GrowthAssistant as Project Coordinator!
We’re looking for a highly detail-oriented and proactive Project Coordinator to help manage priorities, streamline workflows, and ensure smooth collaboration across teams. If you enjoy turning plans into action and making sure nothing slips through the cracks, this role is for you!
Salary Range: PHP 80,000 - 95,000 per month
Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.
The Benefits:
- Work Set-up: Permanent Work From Home
- Bonuses:
Attendance Bonus of $ 25 for every monthly perfect attendance
Performance Bonus
Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
Referral Bonus of $ 300 for every successful referral
- Holiday Paid Time Off (PTO) for 7 days in a year
- Paid Time Offs (PTO) for 6 days in a year
- Healthcare Plan
Core Tasks:
- Take meeting notes and prepare dossiers / one-pagers for key internal or client meetings
- Manage daily agendas (top-of-day email, meeting prep, task reminders)
- Organize and maintain project plans in ClickUp (tag stakeholders, request missing info, prioritize tasks, ensure execution)
- Input and assign tasks in ClickUp after client calls; ensure all are properly assigned and deadlines are realistic
- Communicate daily with account strategists or owners to review task status and adjust timelines as needed
- Track backend project progress across all clients, with deeper involvement in select accounts to ensure smooth handoffs and deliverables
- Weekly reporting and data entry into internal project boards
- Coordinate with creative/copy teams as needed, including helping to update templates or create simple ChatGPT workflows for clients
- Capture action items, assign them in PM tool, and ensure completion
- Assist with scheduling internal or client-related meetings as needed
- Support ad-hoc tasks such as light copy drafting (following templates/style guides), data exports, dashboard updates, and vendor coordination
Must Have:
- 4+ years of project management or operations experience (agency experience preferred)
- Demonstrated history of strong organization, attention to detail, and follow-through
- 2+ years using ClickUp (or similar PM tool) for project management
- Demonstrated ability to manage multiple work streams from start to finish, including cross-functional coordination
- Strong task-focused mindset with ability to self-manage and anticipate needs
- Comfort with AI tools (e.g., ChatGPT) for drafting, research, or workflow automation
- 2+ years of Excel/Google Sheets experience (basic–intermediate = basic formulas, use -Google sheets a lot, would help with budgeting, simple math)
- Ability to work US hours
Nice to Have:
- Exposure to back-end processes in a marketing or creative agency environment
Grow Into:
- Manage light client communications for specific accounts as trust is established
- Handle various client and vendor comms around orders, design work, POs, etc.
- Expand scope into executive assistant duties for leadership, including higher-level scheduling, document prep, and meeting coordination
If you're ready to take on a high-impact operations role and support the business in a fast-paced environment, apply today!
