IMPORTANT - Watch this quick Loom video on how to get hired:https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISHROLE OVERVIEWAbout the Client:The client is a seasoned engineer and industry visionary who has steered the company’s strategic growth since the mid-1980s. Under his leadership, the organization has transitioned into a research-driven powerhouse, bridging the gap between high-end international standards and affordable healthcare access. This is a rare opportunity to support a high-impact leader in a fast-paced, innovation-centric environment that directly affects patient outcomes worldwide.About the Role:This is not a typical administrative role. The client is a visionary Type-A personality with diverse interests ranging from healthcare expansion to personal projects like viticulture and estate management. You will work alongside the existing in-person Executive Assistant to manage a high-volume, ever-changing landscape of business and personal priorities.Key ResponsibilitiesYour day-to-day life will be highly varied. Every day is different, and you must be comfortable shifting gears at a moment's notice.Calendar & Meeting Management: Masterfully manage complex calendars, ensuring no conflicts exist. Prepare the CEO for meetings with the necessary paperwork, agendas, and briefings.Deep Research Projects: Conduct exhaustive research on diverse topics. Examples include sourcing the best grass blends for livestock, researching Napa Valley grape varieties for wine production, or investigating business expansion opportunities.Direct Communication: Maintain constant, proactive communication with the CEO via text and messaging to provide updates and receive new directives.Logistics & Arrangements: Handle all travel arrangements, restaurant bookings, and personal errands (e.g., family-related coordination or project sourcing).Administrative Oversight: Manage high-level email correspondence, handle paperwork/document preparation, and assist with light bookkeeping or reporting as needed.Operational Support: Acts as a "liaison" for the CEO, ensuring follow-ups from meetings are completed, and team members are updated on action items.Qualifications & SkillsWe are looking for a professional who doesn't just "take orders" but anticipates needs and provides solutions.Required Qualifications:Experience: 4+ years as an Executive Assistant, ideally supporting C-suite executives or high-net-worth entrepreneurs.Language: Native-level English fluency (written and verbal).Decision-Making: Proven ability to make sound decisions independently in high-pressure situations.Research Skills: Exceptional ability to find information on niche topics and present findings clearly.Core Competencies:The "Urgency" Mindset: You understand what needs to happen now versus what can wait. You thrive in a fast-paced environment.Hyper-Organized: You have a system for everything and never let a detail slip through the cracks.Creative Problem Solver: You find a way to "make it happen" even when the path isn't clear.Tech Savvy: Comfortable using communication tools (Signal, WhatsApp), AI tools (Claude, etc.), and project management software.Requirements for HireWillingness to sign a non-disclosure agreement (NDA).Successful completion of specific cognitive and attention-to-detail assessments.Reliable high-speed internet and power backup (essential).

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Executive Assistant

Emma

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Language(s) required:

About Inside Out Hiring:

www.insideoutvas.com

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