OverviewThe Executive Assistant and Special Projects Coordinator will serve as a critical partner to the President and senior leadership of the Government Renewal Project and a central contributor to the project’s operations and stakeholder engagement. This role requires someone who is highly organized, adaptable, and proactive—able to anticipate needs, and manage complex workflows.The Government Renewal Project is an initiative focused on building the government Americans want, deserve, and need. Our mission is to provide the next U.S. president with a first-year blueprint for building and enhancing federal government capacity to deliver results for the American people, while laying the groundwork for long-term government revitalization and transformation. Through operational, institutional, and workforce fixes and reform, the Government Renewal Project aims to bridge the gap between policy aspirations and governmental capacity while rebuilding public trust in American institutions.Digital Harbor Foundation is dedicated to fostering learning, creativity, productivity, and community through education with a vision of digital equity for everyone. Driven by our sincere belief that access to opportunity is a basic right, we take bold yet practical actions to support making a better future now. Through a portfolio of projects focused on developing leadership within communities, we support those closest to challenges to take deliberate actions based in design thinking approach, backed by data analysis, grounded in a practice of collective impact, and driven by a commitment to racial equity.Experience Requirements2–5 years of relevant professional experience, ideally in roles involving executive or principal supportPreferred ExperienceExperience working in federal government, a policy organization, or a mission-driven initiativeExperience coordinating complex events or stakeholder conveningsBackground in early-stage organizational operations or project management systemsKnowledge, Skills and AbilitiesExceptional organizational skills, attention to detail, and ability to manage multiple projects and priorities in a fast-paced environmentStrong written and verbal communication skills, with the ability to draft materials for senior leadershipHigh emotional intelligence, sound judgment, and the ability to build trust across diverse stakeholdersDemonstrated ability to anticipate needs, solve problems independently, and keep work moving forwardComfort handling confidential information and supporting high-level leadershipProficient with Microsoft Office (Word, Excel) and Google Suite (Sheets, Docs, Slides).Analytical thinking, problem-solving, organizational, and multitasking skills.Additional NotesThis position is fully remote with occasional in-person meetings or travel to the Washington, DC area as needed to fulfill the responsibilities of the position.Role and ResponsibilitiesExecutive Support to the GRP President (60%)Manage the President’s schedule, ensuring time is aligned with strategic priorities and organizational needsAct as a liaison for scheduling and administrative points of contact across many partner organizations, providing timely information and responses to scheduling requests and in managing complex scheduling activitiesCoordinate the President’s briefings, correspondence, and external outreach to and from partners and stakeholdersDraft emails, memos, and preparatory materials to support the President’s engagements and decision-makingAnticipate operational and logistical needs to enable the President’s efficient and effective engagement across internal and external workstreamsMaintain clear systems that ensure follow-through on action items, commitments, and requestsStakeholder Management & Event Execution (20%)Support planning, coordination, and execution of convenings and meetings—including expert roundtables, stakeholder briefings, and multi-partner gatheringsSupport event logistics, agendas, participant tracking and communications, and post event follow-up, coordinating with other staff and consultants involved in planning and executing those eventsSupport the GRP staff’s relationship management with subject-matter experts, partner organizations, senior government alumni, and philanthropic stakeholdersMaintain tracking of partner and stakeholder engagements, ensuring continuity and alignment across the project’s broader ecosystemWork closely with the President and staff to support external communications and outreach strategiesOperations & Project Management (20%)Work closely with staff to ensure organizational alignment and cross-team execution, ensuring a regular schedule and effective agendas for staff communication and meetingsMaintain meeting agendas and project management infrastructure across teams, ensure clarity on deliverables and milestones, and track progressSupport hiring processes, including drafting materials, coordinating interviews, and maintaining candidate trackingContribute to writing and research for internal documents, external briefings, and strategic communicationsIdentify emerging needs, operational gaps, and opportunities for improved coordination—and drive solutions proactivelyOther DutiesPlease note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
