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21 days ago
Requirements and responsibilities
Overview20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.The client is a former real estate broker who currently manages multiple rental units and is seeking a Virtual Assistant based in Asia who can speak Spanish, or one based in Latin America, to support both business and personal administrative responsibilities. The role includes property management, administrative tasks, basic bookkeeping, personal schedule coordination, and simple social media posting for rental listings. The client will provide all content and templates for social media; the VA’s primary responsibility will be execution, posting, and coordination rather than content creation.The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.Scope of ServicesContractors will be required to provide services that align with the following client tasks:1. Real Estate Operations SupportMonitor rental payments and track tenant payment status.Track and categorize property-related expenses.Maintain property inventories with descriptions and allocation to specific units.Assist with rental listing postings on Zillow, social media, Airbnb, and other platforms.Communicate with vendors, including Spanish-speaking vendors using translation tools.2. File & Document ManagementCreate master Google Drive folders for each property and mirror them on local devices.Set up subfolders (Leases, Utilities, Vendors, Photos, Appliances).Organize, upload, and properly categorize all property and business documents.Ensure zero misplaced documents and maintain consistent naming conventions.4. Tool Research & System Implementation (Major Portion of the Role)Research free or cost-effective alternatives to current tools.Compare features, test usability, and prepare recommendations.Implement approved tools and assist with data migration.Document workflows and create standard operating procedures (SOPs).Continuously improve workflows, automation, and operational processes.5. Calendar & Administrative SupportManage and coordinate medical appointments, therapy schedules, and reminders.Add lease reminders, recurring tasks, and key dates to Todoist.Support personal and family administrative tasks as needed.Participate in Google Meet work sessions and scheduled check-ins.Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.SkillsThe Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:Experience in real estate operations or property management support is preferred.Highly organized with strong attention to detail.Skilled in digital file management and system setup.Strong research and analytical skills for tool comparison and workflow improvement.Ability to communicate professionally with tenants, vendors, and service providers.Comfortable with ongoing process optimization and documentation.Ability to manage confidential information discreetly.Required Tools & PlatformsThe candidate must be comfortable using:Google Workspace: Drive, Photos, Gmail, Chat, Meet, and SheetsZillow, Airbnb, and Miami Realtor platformsTodoistZoho Expense (research and implementation)TeamViewerGoogle KeepVPN for secure access to client systems and platformsAccess to tools will be provided by the client.Additional RequirementsThe VA must have a working camera.The VA must keep its camera on only during initial training/onboarding or when monitoring is needed (the employer may request that the camera be turned on when necessary).Work ScheduleContracted Hours per Week: 20 HoursScheduled Working Days: Monday through FridayDaily Working Time: 12 PM- 4 PM ESTNote: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.Terms of EngagementContractors will operate under a Master Services Agreement and a Statement of WorkThis is not an offer of employment; contractors are not employees of 20four7VA or any clientAll compensation is processed through 20four7VA according to the terms of the engagementRole Summary & RequirementsREQUIRED SERVICE: Business SupportREQUESTED EXPERIENCE TIER LEVEL: Junior LevelContracted Hours per Week: 20 hours/weekDaily Working Time: 12 PM-4 PM ESTScheduled Working Days: Monday-FridayREPORTING TO/POC: To Be DeterminedNumber of VAs: 1GENDER PREFERENCE: FemaleLANGUAGES SPOKEN/PREFERENCE: English/Spanish (Bilingual)ACCENT PREFERENCE: A–BREGION PREFERENCES: Latin America and the Philippines (preference for Spanish-speaking candidates)What we offerCompetitive ratesWeekly paymentsVarious open roles are availableFree training and upskillingConstant support and guidanceA vibrant community always ready to support youAnd more!
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