Job Summary:
We are seeking a proactive and detail-oriented Appointment Setter & Real Estate Administrative Assistant to support daily operations, lead generation, scheduling, and general administrative tasks. This role requires strong communication skills, reliability, and the ability to work independently in a fast-paced real estate environment.
Key Responsibilities:
Appointment Setting & Lead Management:
- Make outbound calls and follow up with leads, clients, vendors, and contractors.
- Schedule appointments and manage calendars for the real estate team.
- Update CRM systems with accurate lead and client information.
- Confirm appointments and send reminders to reduce no-shows.
Administrative Support:
- Handle general administrative tasks such as email management, data entry, and document organization.
- Assist with transaction coordination and basic real estate paperwork support.
- Maintain organized records of client communications and project updates.
- Support day-to-day operational needs of the team.
Communication & Coordination:
- Communicate professionally with clients and team members via phone, email, and messaging platforms.
- Coordinate with agents, contractors, and other stakeholders as needed.
Job Requirements:
- Proven experience in appointment setting, cold calling, or administrative support (real estate experience is a plus).
- Strong English communication skills (spoken and written).
- Highly organized, reliable, and detail-oriented.
- Comfortable working independently in a remote setup.
- Ability to manage time effectively and handle multiple tasks.
Important Traits:
- Must be proactive and self-driven.
- Ability to independently explore and learn new tools, systems, or tasks when required.
- Willingness to ask questions and seek clarification from the client when needed instead of assuming.
Tools You May Use:
- CRM systems (e.g., Podio, HubSpot, GoHighLevel, etc.).
- Dialers / calling tools.
- Google Workspace (Docs, Sheets, Calendar, Gmail).
- Communication tools (Zoom, Slack, etc.).
Work Setup:
- Type: Part-time.
- Hours: 20 hours per week.
- Location: Remote.
- Schedule: Flexible (may require alignment with US business hours).
