You have opted out of job matches in .
To undo this, go to the 'Skills and Interests' section of your preferences.
Shared by 
5 days ago
Requirements and responsibilities
About the RoleWe are hiring a highly detail-oriented Accounts Receivable / Accounts Payable Specialist to support daily accounting operations and ensure accurate management of incoming and outgoing financial transactions.This role is critical to maintaining healthy cash flow, organized financial records, and smooth accounting operations across vendors, customers, and internal teams. You will manage invoice processing, collections follow-up, reconciliations, payment coordination, and financial documentation while ensuring accuracy, compliance, and timely execution.The ideal candidate is organized, proactive, and comfortable handling high transaction volumes in a fast-paced remote environment where precision and follow-through matter.What You’ll OwnAccounts Payable (AP)Review, code, and process vendor invoices accurately and on timeEnter invoices into accounting systems such as QuickBooks, NetSuite, Xero, SAP, or similar platformsSchedule vendor payments through ACH, wires, checks, or online payment systemsReconcile vendor statements and resolve discrepancies proactivelyProcess employee reimbursements and corporate credit card reconciliationsMaintain organized AP records and supporting documentationAccounts Receivable (AR)Generate and distribute customer invoices accurately and on schedulePost customer payments and reconcile incoming transactionsMonitor AR aging reports and follow up on overdue balancesCommunicate professionally with customers regarding payment status and billing questionsSupport collections efforts and negotiate payment arrangements when neededTrack deferred or unearned revenue balances where applicableReconciliation & Financial ReportingReconcile AR/AP subledgers with the general ledgerMatch cash receipts and disbursements to bank activityAssist with month-end close activities and accrual supportPrepare weekly cash collections and disbursement reportsIdentify discrepancies and resolve reconciliation issues quicklyCompliance & DocumentationMaintain accurate vendor and customer records including W-9s, contracts, and payment termsEnsure accounting documentation remains audit-ready and compliantFollow internal controls and accounting best practices aligned with GAAP/IFRS standardsSupport finance leadership during audits and reporting cyclesCross-Functional CoordinationCoordinate with procurement, sales, operations, and finance teams regarding invoice accuracy and payment processingSupport dispute resolution between vendors, customers, and internal teamsHelp improve accounting workflows, documentation standards, and operational efficiencyWhat Makes You a Great FitYou are highly detail-oriented and accuracy-focusedYou are organized and capable of managing large transaction volumes efficientlyYou communicate professionally with both vendors and customersYou balance speed, accuracy, and compliance effectivelyYou take ownership of follow-through and problem resolutionYou are comfortable working independently within remote accounting workflowsRequired Experience & Skills2+ years of AR/AP, bookkeeping, or accounting operations experienceExperience using accounting platforms such as QuickBooks, NetSuite, Xero, SAP, or similar systemsStrong Excel or Google Sheets skills including VLOOKUPs, pivot tables, and reconciliation workflowsExperience handling vendor payments, invoicing, and collections follow-upStrong written and verbal English communication skillsHigh attention to detail and strong organizational skillsPreferred ExperienceMulti-currency AR/AP experienceExperience with AP/AR automation tools such as Bill.com or TipaltiExposure to SaaS, professional services, real estate, manufacturing, or e-commerce industriesFamiliarity with GAAP/IFRS accounting practicesExperience supporting ERP migrations or accounting process improvementsWhat a Typical Day Looks LikeAn AR/AP Specialist’s day revolves around managing financial transactions, maintaining accurate records, and supporting cash flow operations. You will:Process vendor invoices and customer payments accuratelyMonitor overdue balances and follow up on collections activityReconcile ledgers and resolve discrepanciesCoordinate with vendors, customers, and internal teams regarding billing and payment issuesPrepare financial reports and maintain organized accounting recordsSupport month-end close and ensure compliance documentation remains audit-readyIn short: you help ensure financial operations remain accurate, organized, and efficient while supporting healthy cash flow and clean accounting records.Key Metrics for Success (KPIs)Invoices processed accurately with minimal errorsAP payments completed within agreed payment termsReduction in overdue AR balances and improved collection cyclesTimely completion of reconciliations and month-end close supportAccurate and audit-ready financial documentationPositive collaboration with vendors, customers, and internal teamsInterview ProcessInitial Phone ScreenVideo Interview with Pavago RecruiterPractical Assessment (AP/AR Reconciliation or Aging Report Exercise)Client InterviewOffer & Onboarding
Optionally, you can add more information later (benefits, pre-screening questions, etc.)