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10 days ago
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Requirements and responsibilities
Ensure all aspects of department shipments to and from sites locally and internationally comply with applicable regulations, courier specifications and study parameters. Resolve shipping problems related to customs, FDA and dangerous goods or couriers. Ensure on-line shipping program is maintained within laboratory policy and procedural guidelines and users are trained. Assist with strategic initiatives at a local level.Role Responsibilities:Assist with executing identified global initiatives at a local level within timelinesLiaise with internal / external clients in relation to shipping regulations and logistics initiativesAdvise Project Management on correct shipping materials and documentation to order for global studiesCoordinate any special arrangements with couriersGather data from PM about kit contents, site lists, etc.Prepare commercial invoices, letters of instruction, letters to airport police, and supply pre-printed air bills to sites to ensure specimens will be shipped in compliance with each country’s regulations and each courier’s specificationsOperate all courier systems to prepare package address labels, invoices and other associated documentation correctly in a timely mannerLiaise with courier IT departments to ensure prompt rectification of any system faultsEnsure system upgrades are implemented with minimum impact to businessMaintain all shipping machines address databanks and keep them up-to-dateLiaise closely with Project Management to ensure accurate address details in QLIMSQC all shipping documentation prior to shipping and check shipments against manifestTrack and trace shipments and follow up problem shipments to ensure they are progressed and delivered rapidlyMonitor inventory level requirements and maintain a minimum operating stock level for all couriers’ material as requiredTrain new staff in the operation of all courier systemsMonitor processes within Logistics with a view to increase quality and efficiency of current method of operationProduce all courier manifest reports each evening and ensure these are retained as a recordResponsible for all record keeping and archiving of quality dataMaintain filing and archiving system for all shipping material for all couriers usedMaintain a record of returned/damaged shipments and ensure that appropriate claims are submittedProduce monthly metrics reports relating to the Logistics groupMaintain current knowledge of customs and shipping regulations/restrictions for import/export worldwide and communicate changes effectivelyMaintain current knowledge regarding Dangerous Goods shippingRequirements:High School Diploma or equivalent is Required; Bachelor's Degree Preferred1-3 years of strong global shipping and logistics experience is Required, preferably from another CRO or pharma companyKnowledge of regulatory requirementsSelf-starter
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