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Posted 4 months ago
Requirements and responsibilities
Position SummaryThe People Operations Specialist is a remote position, responsible for benefits administration, workforce data integrity, payroll review and continuity support, and structured operational coverage during extended absences within the People function. Reporting to the CFO, this role strengthens process reliability, eliminates single points of failure, and ensures accurate, compliant execution of workforce-related operations. This is a systems-oriented, detail-driven role focused on execution, documentation, and control — not employee relations or strategic HR leadership.ResponsibilitiesBenefits Administration (Primary Ownership)Administer all employee benefit programs (medical, dental, vision, 401(k), HSA/FSA, ancillary plans)Process enrollments, life events, qualifying status changes, and terminationsManage carrier eligibility feeds and vendor relationshipsReconcile monthly benefit invoices against payroll deductionsSupport open enrollment planning, logistics, and reportingEnsure compliance with applicable benefits regulationsRespond to employee benefits inquiries in a timely mannerPayroll Review & Continuity SupportConduct structured pre-payroll audits to validate new hires, terminations, compensation changes, bonuses, and deductionsPartner with Finance to confirm payroll accuracy prior to submissionServe as trained backup for payroll processing in ADP Workforce Now during absencesSupport post-payroll reconciliation to the general ledgerMaintain detailed payroll process documentation to ensure continuityWorkforce Reporting & Data GovernancePrepare monthly reports as requested by senior leadershipProduce benefits cost reporting for FinanceSupport turnover and workforce data reportingAssist with audit requests (401(k), workers’ compensation, compliance reviews, 5500, etc.)Partner with the People Generalist to ensure HRIS data accuracy and integrityCross-Functional Coverage (Transactional Only)Provide temporary transactional HRIS and onboarding/offboarding support during extended absences of the People GeneralistExecute documented, process-driven tasks to ensure operational continuityMaintain cross-training documentation to reduce single-point-of-failure riskThis coverage does not include employee relations guidance, recruiting ownership, performance management, or strategic HR responsibilitiesWhat Success Looks LikeBenefits administration is accurate and reconciled monthlyPayroll changes are validated prior to submissionThere is no single point of failure in payroll or HRIS operationsWorkforce reporting is timely and reliableDocumented processes support temporary coverage without disruptionQualifications4–7 years of experience in HR operations, benefits administration, or workforce operationsExperience working with ADP Workforce Now or similar payroll/HRIS systemsStrong understanding of payroll data flow and benefits reconciliationExperience reconciling workforce-related data to the general ledgerAdvanced Excel and reporting skillsHigh level of accuracy, discretion, and process disciplinePhysical RequirementsProlonged periods of sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times.Autosoft provides equal employment opportunities (EEO) to all employees and applicants for employment with regard to race, color, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth and related medical conditions, breastfeeding), gender, gender identity, gender expression, national origin, ancestry, age (40 or over), physical or medical disability, medical condition, marital status, registered domestic partner status, sexual orientation, genetic information, military and/or veteran status, or any other basis prohibited by applicable state or federal law. Autosoft hires the best qualified candidate for the job, without regard to protected characteristics.Note: The statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. If you think you are a strong fit for the role, apply and let’s have a conversation.For California applicants: https://autosoftdms.com/notice-to-ca-employees-applicants/
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