We are an East Coast company seeking a proactive, tech-savvy, and self-starting virtual assistant based in Colombia to join an elite vocal coaching and artist development brand that’s rapidly expanding. You must be within 2 hours of our time zone EST.
This is not your average assistant job — you'll be at the heart of the music business and transforming this company from a high-end coaching studio into a full-fledged marketing agency that has multiple vocal coaches under our brand. We’re looking for someone who brings a positive attitude, a strong sense of ownership, and the drive to grow with a high-performing, creative team.
Your role will blend client communication, marketing, admin support, AI implementation, and some personal assistance — all with one goal: to scale revenue, simplify operations, and build systems that run without constant oversight.
You'll be working directly with a founder who has coached A-list celebrities, built six-figure programs, and now wants to empower other coaches while stepping into a visionary role. This is your chance to grow with a brand on the edge of something big.
Key Responsibilities:
• Client Communication
Act as a concierge — handle texts, calls, and emails professionally and promptly to ensure a high-end, seamless client experience.
• Google Ads Management
Manage and optimize a \$300/month Google Ads budget to drive more consult bookings, reduce cost per lead, and improve ROI.
• Client Acquisition & Retention
Qualify leads, follow up with potential clients, maintain a waitlist, and convert prospects into paying students.
• AI & Process Automation
Research, suggest, and implement AI tools and automations that drive revenue and save time.
• Social Media Management
Create and schedule engaging content for Instagram, Facebook, and TikTok — with a focus on turning visibility into consults and course sales.
• Personal Task Management
Occasionally assist with personal admin tasks (e.g., calendar management, calling doctors’ offices) to free up the business owner’s time for high-impact activities.
• Short-Term Vision
Help fill all private coaching spots and gather enough committed clients to launch high-value group vocal coaching classes.
• Long-Term Vision
Help build scalable systems that support a vocal coach marketing agency model, including onboarding additional coaches under the brand and systematizing growth.
You must:
* Be highly proficient with ChatGPT and other generative AI tools.
* Be super tech-savvy and able to teach yourself new platforms quickly (e.g., MyMusicStaff.com).
* Take initiative to apply automation where it makes measurable business impact.
* Constantly bring new ideas to increase efficiency, improve lead gen, and elevate client experience.
Qualifications:
* Fluent in English (written and spoken).
* Familiarity with the American music industry.
* Proven experience with Google Ads, lead follow-up, and CRM.
* Social media savvy with content creation skills.
* Tech-forward mindset with strong AI/automation curiosity.
* Organized, detail-oriented, and flexible.
* Able to document SOPs and create a training manual for future hires.
* Honest, self-managing, and results-focused.
Compensation:
Hourly Rate: \$10/hour
Hours: 15–20 hours per week to start
Bonuses:
\$100/month when revenue hits 1st goal for 3 months.
\$200/month when revenue hits 2nd goal for 3 months.
Additional consistency bonuses for 3 months in a row of each target.
• Note: Targets are realistic and updated quarterly.
