About the CompanyWe are supporting an innovative, venture-backed startup operating at the intersection ofgenomic data, global health, pharmaceuticals, animal health, and agricultural technology.The company is building a marketplace and brokerage for the exchange of non-human genomic data, working with organisations and senior stakeholders around the world.As an early-stage company, the team is small, fast-moving, and highly focused. The founders regularly interact with senior government, healthcare, scientific, legal, and international stakeholders, making this a role where discretion, responsiveness, organisation, and sound judgment are essential.About the RoleWe are looking for a highly reliable and proactive Executive Assistant to provide direct support to the founders.This is not a traditional high-volume administrative role. The workload may fluctuate but when something needs to be handled, it is often time-sensitive and important.The successful candidate will be someone who can operate independently, understand priorities, communicate professionally, and handle sensitive information with absolute discretion.Key ResponsibilitiesExecutive & Administrative SupportManage and coordinate calendars and meetingsMonitor incoming emails and respond or flag items appropriatelyEnsure important messages and meeting requests are handled promptlyCoordinate meetings with senior and international stakeholdersFollow up professionally and persistently with contacts who have gone quietKeep track of outstanding conversations, commitments, and follow-upsPrepare and organise documents for meetings and external stakeholdersResearch & Ad-Hoc SupportConduct research and identify suppliers, services, venues, and other resources internationallyAssist with organising events and travel-related requirementsResearch and coordinate local suppliers in international locationsSupport the founders with ad-hoc personal and professional administrative tasksNotion & DocumentationMaintain information and documentation within NotionCreate, organise, edit, and share Notion documentsKeep Notion records accurate and up to dateHelp ensure Notion remains the company's central source of informationFinancial & Document AdministrationOrganise and categorise company expensesHelp turn expense information into useful data for weekly and monthly reviewsPrepare documentation for accountants, tax advisors, and lawyersManage sensitive documents and ensure deadlines are clearly trackedConfidentiality & Information SecurityHandle highly sensitive business, legal, scientific, and personal informationMaintain strict confidentiality at all timesExercise excellent judgment when dealing with sensitive communications and documentsFollow appropriate data security and confidentiality proceduresWhat We're Looking ForThe ideal candidate will have:Previous experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar roleExcellent written English and professional email communication skillsStrong organisational and time-management skillsExcellent attention to detailThe ability to prioritise urgent tasks effectivelyStrong judgment and common senseA proactive, "figure it out" mentalityThe ability to work independently with minimal supervisionExperience managing calendars, meetings, and correspondenceExperience working with NotionComfort using SlackStrong document management and administrative skillsA high level of discretion when dealing with confidential informationAI Experience – Nice to HaveThe company uses Claude extensively for analysis and research. You do not need to be an AI expert, but familiarity with tools such as Claude or ChatGPT would be a strong advantage. The ability to take a task, use AI effectively to assist with it, and deliver a polished result would be highly valued.The Right PersonalityDiscreet – You will be trusted with highly sensitive information.Responsive – When an important email or request arrives, it needs to be handled promptly.Proactive – You should be able to identify what needs doing without waiting to be asked about every step.Persistent – The founders regularly communicate with extremely busy senior stakeholders, so polite and professional follow-up is an important part of the role.Resourceful – Whether it's finding a caterer in Armenia, organizing a meeting, or tracking down information, you should be comfortable figuring things out.Calm under pressure – Priorities can change quickly, and some tasks will be time-sensitive.Professional – You will be representing senior executives when communicating with high-level contacts around the world.Why Join Assist World?100% REMOTE$50 birthday bonus$200 testimonial bonusNO TRACKER. NO PROBLEMHours: Part-Time – 20 hours per week
8 days ago