About the RoleWe're seeking an experienced payroll and tax compliance professional to oversee our payroll operations and ensure multi-state tax compliance. Since we use ADP Comprehensive Services/Workforce Now for payroll processing, you'll focus on oversight, compliance monitoring, coordination, and strategic payroll management rather than manual processing.Key ResponsibilitiesPayroll Oversight & Coordination (with ADP):Serve as primary liaison with ADP Comprehensive Services for payroll processingReview and approve payroll registers for accuracy before transmissionCoordinate semi-monthly payroll cycles and ensure timely processingManage payroll inputs for new hires, terminations, status changes, salary adjustmentsTroubleshoot payroll discrepancies and employee pay inquiriesOversee employee data accuracy in ADP Workforce NowTax Compliance & Filing:Serve as primary contact and liaison with ADP Comprehensive Services Smart ComplianceEnsure accurate and timely federal, state, and local payroll tax deposits and filingsMonitor multi-state tax compliance across all employee locationsManage new state registrations as employees relocate or are hired in new statesReview quarterly and annual payroll tax reports for accuracyRespond to and resolve tax notices from federal, state, and local agenciesCoordinate with ADP on tax filing issues and correctionsYear-End & Reporting:Oversee W-2 and 1099 preparation and distributionReconcile payroll tax accounts quarterly and annuallySupport internal and external audits with payroll documentationPrepare payroll-related reports for Finance and leadership as neededCompliance & Process Improvement:Stay current on federal, state, and local payroll tax law changesUpdate payroll policies and procedures as regulations changeRecommend process improvements to increase efficiency and accuracyCollaborate with Finance and People Ops on payroll-related mattersSkills, Knowledge & Expertise5+ years of payroll administration and tax compliance experienceHands-on experience and high level of expertise with ADP Workforce Now and ADP Comprehensive ServicesDemonstrated expertise in multi-state payroll tax complianceStrong understanding of federal, state, and local payroll tax regulationsExperience managing payroll for 100-200+ employeesExcellent attention to detail and problem-solving skillsIndependent and self-starting worker with a proactive approachPreferred Qualifications:CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification)Experience in professional services or multi-client environmentsKnowledge of state-specific regulations (we have employees in Arizona, California, Colorado, Florida, Georgia, Idaho, Illinois, Indiana, Kentucky, Massachusetts, Michigan, Minnesota, Missouri, North Carolina, Nebraska, New Hampshire, New Jersey, Nevada, New York, Ohio, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Virginia, Washington, Wisconsin)About Propeller IndustriesPropeller Industries is the finance and accounting partner for fast-growing, venture-backed companies. We provide on-demand CFO services, accounting teams, and financial infrastructure to startups and emerging businesses that need to scale quickly without building these functions in-house. Our 350+ finance professionals serve venture and PE-backed companies across CPG, DTC, Technology, Blockchain, and Professional Services. We combine expert financial leadership with best-in-class technology to give founders real-time visibility into their finances so they can make faster, smarter decisions and focus on growth. In short: We're the finance team that helps high-growth companies scale.Job BenefitsClassification: 1099 Independent ContractorTime Commitment: Approximately 20-25 hours per week (flexible scheduling)Rate: $45-$55 hourWork Arrangement: Fully remoteDuration: Ongoing engagement with 30-day notice periodDEI Statement: At Propeller Industries, we encourage our employees and our clients to bring their true selves to the organization. We believe that a diverse team enables us to cultivate and improve upon our culture of inclusion and collaboration. As an equal opportunity employer, we welcome the contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, religion, disability, sexual orientation, and beliefs. So however you identify and whatever your background, we encourage you to apply for this role if you share our passion for helping great entrepreneurs build great companies. We look forward to meeting you!About Propeller IndustriesWho We Are Propeller Industries is the finance and accounting partner for fast-growing, venture-backed companies. We provide on-demand CFO services, accounting teams, and financial infrastructure to startups and emerging businesses that need to scale quickly without building these functions in-house. Our 350+ finance professionals serve venture and PE-backed companies across CPG, DTC, Technology, Blockchain, and Professional Services. We combine expert financial leadership with best-in-class technology to give founders real-time visibility into their finances so they can make faster, smarter decisions and focus on growth. In short: We're the finance team that helps high-growth companies scale.
