I'm the owner of a busy U.S. immigration law firm, and I’m looking for a sharp, bilingual Executive Assistant who can help manage my life, my firm, and the evolution of both.
You’ll handle executive support (calendar, travel, follow-ups), oversee staff accountability and firm systems, and most importantly begin integrating AI and automation into our operations to reduce busywork, eliminate inefficiencies, and help us scale smarter.
This is not a typical assistant job. You’ll be a thought partner, an implementer, and someone who makes things better without needing to be micromanaged.
Responsibilities:
Executive Support:
- Manage my calendar, scheduling, travel, and priorities.
- Keep track of important follow-ups (personal and professional).
- Help me stay focused on high-level tasks by owning the details.
Law Firm Operations:
- Monitor staff accountability and keep systems running efficiently.
- Improve and document processes (intake, follow-ups, filings, etc.).
- Interface with vendors (website, phone system, marketing) to drive projects forward.
- Help manage Clio Grow and Clio Manage usage across the team.
AI & Automation (Entry-to-Mid Level):
- Set up automations with tools like Zapier, Make.com, or Power Automate.
- Begin integrating ChatGPT (via web or API), Azure OpenAI, or Google tools to:
- Draft legal narratives (I-589, I-601A, waivers, asylum).
- Auto-translate documents and email responses (Spanish ↔ English).
- Summarize voicemail or meeting notes.
- No need to code—just know how to figure things out or work with low-code tools.
You’re a Fit If You:
- Live in Latin America and are fluent in English and Spanish.
- Have experience supporting a business owner or law firm.
- Are organized, proactive, and resourceful.
- Can spot inefficiencies and make them disappear.
- Know (or can quickly learn) tools like Zapier, GPT, Clio, Google Workspace, Dialpad.
- Don’t wait to be told what to do—you think, plan, improve, and act.
Compensation:
- $1,200–$1,800 USD/month, based on experience and initiative.
- Part-time to start (25–30 hours/week), with potential for full-time.
- Long-term, stable remote role with flexibility (some overlap with Eastern Time).
Bonus Skills (Not Required but Strong Plus):
- Familiarity with U.S. immigration law firm workflows.
- Experience building automations with GPT, Whisper, or Clio integrations.
- Basic spreadsheet automation or form-to-document systems.
What Success Looks Like:
- You take full ownership of calendar, priorities, and follow-through without constant reminders.
- You identify and fix inefficiencies in workflows without being asked.
- You build or suggest 1–2 meaningful automations in the first 60 days.
- You reduce my day-to-day mental load by staying ahead of tasks and communication.
- You use AI and automation tools to reduce time spent on repetitive work.
- You document your systems clearly so they can be repeated and scaled.
