About the RoleLTD Scale is seeking a detail-oriented and highly organized Administrative Assistant to support the daily operations of a growing professional services company. This role is ideal for someone who enjoys creating structure, managing multiple administrative functions, and providing exceptional support to both clients and leadership.As a key member of the team, you'll help keep operations running smoothly through communication management, invoicing, project coordination, recordkeeping, and administrative support.ScheduleMonday through Friday9:00 AM – 12:00 PM Pacific Time (PT)15 hours per weekKey ResponsibilitiesAnswer incoming phone calls professionally and courteouslyMonitor and respond to company email inquiriesCreate, organize, and manage tasks and projects within Monday.comDraft client quotes, proposals, and related documentationPrepare contracts and client-facing documentsProcess online purchases and purchasing requests as neededTrack employee and contractor hoursGenerate and send client invoices through QuickBooks OnlineMaintain spreadsheets, reports, and administrative records using Excel and Google SheetsOrganize digital files and company documentationAssist with various operational and administrative projectsProvide day-to-day administrative support to leadershipQualificationsRequiredPrevious experience as an Administrative Assistant, Executive Assistant, Office Coordinator, or similar roleExperience using Monday.com (required)Proficiency in Microsoft Excel and/or Google SheetsExperience with QuickBooks Online or similar invoicing softwareExcellent verbal and written communication skillsStrong organizational and time-management abilitiesProfessional phone etiquette and customer service skillsHigh attention to detail and accuracyAbility to work independently in a remote environmentReliable internet connection and dedicated workspacePreferredExperience supporting marketing, creative, advertising, or professional services businessesExperience preparing contracts, proposals, and client-facing documentationFamiliarity with CRM systems and project management platformsWhat We're Looking ForThe ideal candidate is proactive, dependable, and highly organized. You enjoy creating order, following through on details, and supporting a team behind the scenes. You're comfortable communicating with clients, managing competing priorities, and taking ownership of administrative processes from start to finish.Compensation & BenefitsCompetitive compensation based on experiencePaid sick leaveRetirement plan with company matching contribution availableFully remote work environmentGrowth opportunities as the company expandsCollaborative and supportive team cultureWhy Join LTD Scale?Work with a growing and dynamic organizationEnjoy a flexible, fully remote work environmentBe part of a supportive team that values initiative and accountabilityGain exposure to a variety of business operations and leadership functionsOpportunity for increased responsibilities and growth as the company expandsIf you're a self-starter who enjoys keeping operations organized and helping businesses run efficiently, we'd love to hear from you.

Virtual Admin Assistant

Emma

Requirements and responsibilities

Skills wanted:

Language(s) required:

About LTD Global:

www.ltdglobal.com/

Admin access needed

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