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5 days ago
Requirements and responsibilities
APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Use any valid email address to log in.If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!If you're interested in this opportunity, click APPLY TO POSITION to proceed.Overview20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.We are seeking a reliable, organized, and proactive Executive Assistant / Business Support Virtual Assistant to support a residential real estate business focused on apartment properties.The primary responsibility of this role is handling follow-up calls, assisting with day-to-day administrative tasks, tracking outstanding items, and helping ensure that tasks and communications are completed promptly. Real estate experience is not required; however, strong communication, organization, and follow-through skills are essential.This role is ideal for someone who enjoys phone communication, keeping projects organized, and supporting business operations behind the scenes.The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.Scope of ServicesContractors will be required to provide services that align with the following client tasks:1. Phone Calls & Follow-Up CoordinationMake outbound follow-up calls to clients, vendors, tenants, or service providers as directed.Follow up on pending requests, documents, appointments, and action items.Maintain professional and friendly communication during all interactions.Document call outcomes and update records accordingly.2. Executive & Administrative SupportAssist with daily administrative tasks and business coordination.Help track outstanding tasks and ensure timely completion.Organize information, records, and communication logs.Provide support with scheduling and general business operations as needed.3. Data Entry & Record ManagementMaintain accurate records using spreadsheets and tracking systems.Update and organize business information in Excel, Google Sheets, or other databases.Monitor task lists and follow-up schedules.Ensure information is current and properly documented.4. Communication & CoordinationCommunicate regularly with the business owner regarding updates and completed tasks.Coordinate with vendors, service providers, and other contacts when necessary.Assist in organizing workflows and improving operational efficiency.Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.SkillsThe Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:1–3+ years of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, Customer Service Representative, or similar role preferred.Strong phone communication and follow-up skills.Excellent organizational and time management abilities.Comfortable making outbound calls and speaking with various contacts.Strong attention to detail and accuracy.Ability to work independently and manage multiple tasks.Professional and dependable work ethic.Real estate experience is a plus, but not required.APPLICATION SOFTWARE KNOWLEDGE / REQUIRED TOOLSCategoryTools / PlatformsCommunicationPhone System (TBD)Email & ProductivityGoogle Workspace, Microsoft OfficeSpreadsheetsGoogle Sheets, Microsoft ExcelDocumentationGoogle Docs, Microsoft WordOrganizationTask Tracking & Spreadsheet SystemsWork ScheduleContracted Hours per Week: 20 HoursScheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)Daily Working Time: TBDNote: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.Terms of EngagementContractors will operate under a Master Services Agreement and a Statement of WorkThis is not an offer of employment; contractors are not employees of 20four7VA or any clientAll compensation is processed through 20four7VA according to the terms of the engagementRole Summary & RequirementsREQUIRED SERVICE: Business SupportREQUESTED EXPERIENCE TIER LEVEL: Junior, Senior LevelContracted Hours per Week: 20 hours/weekDaily Working Time: TBDScheduled Working Days: Monday-FridayREPORTING TO/POC: To Be DeterminedNumber of VAs: 1GENDER PREFERENCE: NoneLANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE: Level A–B (Good English comprehension, communication, speaking, and writing required)REGION PREFERENCES: AnyWhat we offerCompetitive ratesWeekly paymentsVarious open roles are availableFree training and upskillingConstant support and guidanceA vibrant community always ready to support youAnd more!
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