Accounting Administrative Specialist at Cosmo Appliances | Torre
Accounting Administrative Specialist
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Cosmo Appliances

Accounting Administrative Specialist

Cosmo Appliances
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Emma
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Full-time

Legal agreement: Contractor

Currency exchange and payroll taxes to be paid by:

Candidate

Compensation
USD5 - 10/hour
Negotiable
location_on
Remote (anywhere)
Posted 28 days ago

Responsibilities

Administrative Responsibilities: - Provide administrative support such as document filing, data entry, and correspondence. - Maintain organized digital and physical filing systems for financial and administrative records. - Coordinate incoming and outgoing mail, including vendor documents, checks, and claims correspondence. - Assist with special projects and other office support tasks as needed. Accounting Responsibilities: - Perform freight and parcel carrier bill auditing. - Review invoices for compliance with contracted rates, shipment weights, zones, and accessorial charges. - Investigate discrepancies. - Initiate carrier disputes or credits. - Ensure accurate allocation and timely payment of transportation expenses. - Support day-to-day accounts receivable and payable functions using QuickBooks. - Generate invoices. - Issue credit memos. - Audit payment and transaction reports. - Reconcile bank and credit card statements to ensure financial accuracy. - Issue checks and post payments online. - Manage chargeback reconciliations and disputes with major retailer accounts. - Maintain and organize large spreadsheets for financial tracking and reporting. - Receive, verify, and post customer payments. - Generate and review weekly aging reports for accounts receivable follow-ups. - File and track shipping carrier claims for lost or damaged packages. Qualifications: - Minimum 1 year of experience in an accounting support or administrative role. - Proficiency in QuickBooks and strong working knowledge of Microsoft Excel. - Strong organizational and analytical skills with high attention to detail. - Comfortable learning new software and systems quickly. - Professional, reliable, and able to handle confidential information discreetly. - Self-starter with a team-first mentality and a commitment to continuous improvement. - Accounts receivable and payable experience preferred. - Prior auditing or retail account reconciliation experience is a plus.
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