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Requirements and responsibilities
Workstate is seeking an experienced Coupa Administrator with strong Oracle Payables expertise to join our expert team in support of Procure-to-Pay operations, platform administration, integration support, and continuous improvement initiatives. In this role, you will serve as a key administrator and subject matter expert for Coupa while helping ensure reliable, compliant, and efficient end-to-end processing across procurement, supplier onboarding, purchasing, invoicing, and Oracle Fusion/AP integration workflows.As a key contributor, you will work closely with Procurement, Finance/AP, Technology, Oracle Fusion Development, and business stakeholders to manage Coupa configuration, troubleshoot day-to-day issues, support quarterly release testing, maintain integrations, and deliver enhancements within a structured SDLC and Agile delivery model. This role requires hands-on Coupa administration experience, functional understanding of Oracle Payables and AP workflows, strong P2P process knowledge, and the ability to operate effectively in a SOX-controlled environment.This position is remote-friendly and available to residents of Colombia or Argentina with the right to work in their country of residence.Job DutiesServe as the primary system administrator for Coupa, managing configuration, workflows, approval chains, supplier setup, catalogs, user access, and operational settingsProvide day-to-day support for Coupa questions, issues, and research related to supplier onboarding, purchase requisitions, purchase orders, invoice processing, catalogs, and approvalsPartner with Procurement, Finance/AP, IT, and business users to support and optimize the full Procure-to-Pay lifecycleMaintain and troubleshoot integrations between Coupa and Oracle Payables / Oracle Fusion ERPOversee key data flows between Coupa and Oracle AP, including supplier master data, purchase orders, receipts, invoice files, and AP dataEnsure accurate and complete data transmission from Coupa into Oracle AP for invoice creation and payment processingWork closely with Oracle Fusion Development teams to monitor integration jobs, troubleshoot failures, resolve errors, and improve integration reliabilityApply working knowledge of APIs, file-based imports, integration configurations, and data controls to support integration requirementsConfigure and maintain Coupa Advanced Analytics dashboards, datasets, reports, and operational viewsStreamline supplier onboarding by configuring and maintaining SIM forms and vendor lifecycle processesSupport the use of Coupa Super Smash for invoice ingestion and automation workflowsReview Coupa quarterly releases, evaluate new features, recommend enhancements, and manage release testingLead or support Coupa enhancements, quarterly release testing, new module implementations, and continuous improvement initiativesExecute system changes through a structured SDLC lifecycle, including requirements, design, configuration, testing, UAT, deployment, and post-release validationParticipate in Agile ceremonies, including sprint planning, backlog refinement, daily standups, and related delivery activitiesRecommend process improvements and system enhancements to increase efficiency, compliance, automation, and user adoptionMaintain documentation, including configuration guides, SOPs, process flows, test scripts, training materials, release notes, and support proceduresManage secure user access in alignment with SOX controls, segregation-of-duties requirements, and internal audit expectationsMonitor compliance with procurement policies through Coupa rules, workflows, reporting, and controlsSupport internal and external audit requests by providing system evidence, access details, control documentation, and process supportDevelop and deliver training sessions, end-user guides, and support materials for Procurement, Finance, AP, and business usersAct as a subject matter expert for Coupa configuration, P2P best practices, Oracle AP integration workflows, and related operational processesRequirementsThe ideal candidate will have demonstrated some of the following skills professionally, but not necessarily all:2–4+ years of hands-on experience administering Coupa, including Procurement, Invoicing, Expenses, Supplier Management, or related modulesStrong functional knowledge of Oracle Payables, Oracle Fusion ERP, and AP workflowsExperience supporting Procure-to-Pay processes, including requisitioning, purchasing, supplier onboarding, purchase orders, invoice processing, approvals, and payment-related workflowsExperience configuring and maintaining Coupa workflows, approval chains, user access, supplier setup, catalogs, SIM forms, and invoice processing configurationWorking knowledge of Coupa integration patterns, file-based imports, data flows, API setups, and integration troubleshootingExperience maintaining and troubleshooting integrations between Coupa and Oracle Fusion/APAbility to monitor and resolve data transmission issues involving supplier master data, purchase orders, receipts, invoice files, and AP dataExperience working in SOX-controlled environments, including secure access management, segregation of duties, audit support, and control evidenceFamiliarity with structured SDLC practices, including requirements, design, testing, UAT, deployment, and post-release validationExperience working in Agile environments and participating in sprint planning, backlog refinement, daily standups, and iterative delivery cyclesExperience reviewing Coupa quarterly releases, assessing new features, recommending enhancements, and supporting release testingAbility to configure and maintain Coupa Advanced Analytics dashboards, datasets, reports, and operational metricsProficiency in Excel and comfort working with transactional datasetsStrong understanding of P2P controls, procurement policies, AP accounting concepts, accruals, expense coding, and 3-way matchExperience with Coupa Super Smash, Supplier Information Management, Coupa Pay, Supplier Portal, Risk Assess, Spend Analytics, API integrations, or middleware tools is a plusBachelor’s degree in Finance, Accounting, Business, Information Systems, or a related field is preferredStrong analytical, documentation, communication, training, and problem-solving skillsAbility to work effectively with Procurement, AP, IT, Finance Transformation, and business stakeholdersDetail-oriented, organized, proactive, and committed to continuous improvementIf you are excited about this position but your past experience doesn’t align perfectly with all the listed skills, we encourage you to apply anyway. You may be just the person we are looking for in this or another role.
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