Role Overview:
- Proactive Marketing Operations and Executive Assistant to the founder of a growing portfolio of Amazon-led ecommerce brands.
- Multiply the founder's marketing output by turning fast-moving ideas into prioritized plans, clear briefs, assigned work, completed campaigns, and measurable results.
Success Metrics (First 90 Days):
- Bring the founder a focused weekly marketing priority plan before being asked.
- Turn verbal ideas and rough notes into useful briefs, projects, owners, deadlines, and deliverables.
- Independently advance at least three meaningful marketing initiatives each week.
- Meet at least 90% of your commitments and actively close open loops.
- Identify blockers within 24 hours and bring recommended solutions, not open-ended problems.
- Coordinate team members and freelancers so campaigns, listings, creative assets, content, and launches keep moving.
- Reduce how often the founder must ask, “What happened with that?”
- Protect the founder's focus by separating urgent priorities from worthwhile ideas that belong in the parking lot.
Core Responsibilities:
- Capture, filter, prioritize, and operationalize the founder's marketing ideas.
- Convert rough concepts into campaign plans, creative briefs, research assignments, project boards, and next actions.
- Coordinate ecommerce marketing work across Amazon, Shopify, email, social media, content, creative, catalog, and product launches.
- Perform market, competitor, customer, keyword, offer, and creative research.
- Draft first versions of briefs, campaigns, emails, landing-page copy, product positioning, and marketing plans using AI and sound judgment.
- Assign work to the appropriate team member, confirm expectations, track deadlines, raise risks, and verify completion.
- Maintain a clear marketing calendar, decision list, project dashboard, and idea parking lot.
- Prepare concise founder updates: what is complete, what is next, what is blocked, and what requires a decision.
- Improve workflows, templates, checklists, and systems when you see repeated friction.
- Manage upward respectfully by recommending what should happen first and explaining why.
Qualifications:
- At least three years of experience in marketing operations, ecommerce, executive assistance, project management, or a comparable founder-facing role.
- Ability to show multiple examples of important work initiated without being assigned.
- Experience taking ambiguous goals from idea through completion.
- Ability to make reasonable decisions within guardrails and know when founder approval is required.
- Naturally investigate problems and present recommendations with options.
- Clear communication in spoken and written English, with C1-level fluency preferred.
- Organized enough to manage many moving parts without becoming passive or overwhelmed.
- Effective use of AI tools for research, analysis, drafting, summarization, and workflow acceleration.
- Proficiency with tools such as Slack, Trello, or other project-management platforms, Google Workspace, ChatGPT, Canva, and Loom.
- Reliable internet, a professional remote workspace, and availability during the required U.S. Eastern Time overlap.
