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Responsibilities
Executive Assistant / Project Coordinator to Founder | Full-Time Remote
Full-Time Remote | Venezuela | Starting Around $650 USD/Month | U.S. Eastern Time Hours
About the Role
I'm an entrepreneur managing several online businesses, and I'm looking for a highly organized and resourceful Executive Assistant / Project Coordinator to work directly with me full-time.
The most important part of this role is organization and follow-through.
I have multiple businesses, projects, meetings, deadlines, ideas, and tasks moving at the same time. I need someone who can help me keep everything organized, track what needs to happen next, follow up on open items, and make sure important things don't fall through the cracks.
This is not primarily a calendar-booking or travel-planning Executive Assistant position. I'm looking for someone who is comfortable managing tasks, coordinating projects, organizing information, and working closely with a busy entrepreneur.
You do not need experience with every part of my businesses. I will teach you our processes, advertising, reporting systems, and how I use AI.
What I care about most is finding someone who is extremely organized, smart, proactive, reliable, resourceful, communicates well, learns quickly, and wants to grow into a larger role over time.
Required Experience
Previous Executive Assistant experience is required.
You should have:
At least 1 year of professional Executive Assistant or Executive Virtual Assistant experience
Experience directly supporting a founder, CEO, entrepreneur, business owner, or senior executive
Strong experience managing tasks, deadlines, follow-ups, and multiple priorities
Excellent written and spoken English
Strong attention to detail
Experience using calendars, Google Workspace, spreadsheets, or similar business tools
Ability to work independently and communicate directly with an executive
2+ years of Executive Assistant experience is preferred, but not required.
What You'll Do
Your responsibilities will primarily include:
Maintain and continuously update my master task list in Notion
Capture tasks from messages, meetings, voice notes, screenshots, and conversations
Track priorities, deadlines, statuses, and next actions
Follow up on outstanding tasks and make sure projects continue moving
Help me stay aware of what needs my attention each day
Join a short daily call to review priorities
Keep important meetings and deadlines organized
Review meeting transcripts and turn them into clear action items
Prepare concise meeting notes and summaries
Research business questions, software, competitors, products, or other topics
Keep project information and documentation organized
Flag blockers, overdue work, or things that require my attention
Provide a short end-of-day update on what was completed and what remains open
The goal is simple:
Help me stay organized and make sure important things get done.
AI, Marketing & Advertising
My businesses are heavily involved in digital marketing, e-commerce, paid advertising, and AI, so you will naturally get exposure to these areas.
Experience with any of them is a strong plus, but not required.
Over time, I may teach you how to:
Use ChatGPT and Claude effectively for research, writing, analysis, and organization
Review basic Google Ads and Meta Ads reporting
Monitor metrics such as spend, revenue, ROAS, and CPA
Prepare advertising reports and screenshots
Assist with marketing and content projects
Work with Shopify and e-commerce businesses
Help draft emails, LinkedIn posts, newsletters, and other content using AI
You are not expected to be a media buyer or AI expert when you start.
I'm much more interested in someone who is intelligent, curious, comfortable with technology, and learns quickly.
The Person I'm Looking For
The right person is:
Extremely organized — you naturally keep track of details, deadlines, and unfinished work
Proactive — you notice when something needs to happen instead of waiting to be told every step
Resourceful — when you don't know something, you research it and try to figure it out
Detail-oriented — you notice mistakes, missing information, and things that don't make sense
A fast learner — you can learn new software, businesses, and processes quickly
A strong communicator — excellent spoken and written English
Reliable — if you say something will be done, I can trust that it will be done
Comfortable managing multiple priorities across different businesses and projects
Comfortable with feedback and interested in continuously improving
Interested in business, entrepreneurship, AI, marketing, and e-commerce
When you don't know how to do something, your instinct should be:
"Let me look into it and see if I can figure it out."
Strong Pluses
Experience with any of the following is helpful, but not required:
Notion
Google Workspace / Google Sheets
Slack
ChatGPT or Claude
Digital marketing agency experience
E-commerce
Shopify
Google Ads or Meta Ads exposure
Project or operations coordination
Growth Opportunity
I'm looking for someone who wants a long-term position and is interested in growing.
As you learn how I work and become more capable, there will be opportunities to take on greater responsibility across project management, business operations, marketing, advertising reporting, AI workflows, and other areas.
The goal is for you to gradually become more independent and take more work off my plate.
Compensation can increase as your responsibilities and value increase.
Compensation & Schedule
Starting compensation is around $650 USD per month, full-time.
Compensation can be higher depending on your experience, communication skills, Executive Assistant background, and overall fit for the role.
There is also room for compensation growth over time as you take on more responsibility and become more valuable in the role.
Full-time, 40 hours per week.
You must be comfortable working hours that substantially overlap with U.S. Eastern Time.
This job post is closed.