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Responsibilities
You’ll play a critical role in managing day-to-day operations, optimizing internal systems, and ensuring smooth coordination across projects and team members. You will be the right hand to the CEO and founder. Though you'll begin part-time, you'll be a core member of the team and have the potential to scale to full-time. We’re not looking for someone to just "do tasks"—we’re looking for someone who takes ownership, solves problems, and helps build a stronger, smarter operation.
Core Responsibilities:
- Inbox management: Filter and prioritize emails to reduce noise and decision fatigue.
- Summarize key information and flag urgent items to the founder/CEO.
- Administrative support: Assist with travel booking, expense tracking, and other operational tasks.
- Calendar management: Schedule meetings with thoughtful time-blocking. Maintain energy-aware scheduling and minimize context-switching.
- Task support: Take on both recurring and ad-hoc tasks. Track action items and ensure follow-through.
- Document organization: Create and maintain structured folders, systems, and SOPs. - - - Ensure everything is easy to find, access, and understand.
- Project assistance: Support initiative tracking and execution. Identify and remove bottlenecks.
- Internal & external coordination: Follow up with freelancers, clients, and partners effectively. Prepare meeting notes, action summaries, and status updates.
Expectations:
The ideal candidate brings structure, clarity, and initiative to a fast-paced environment. We’re looking for someone who:
- Takes proactive ownership and follows through on outcomes.
- Communicates clearly and concisely, both in writing and verbally.
- Pays close attention to detail and ensures high-quality execution.
- Learns new tools and workflows quickly without needing step-by-step guidance.
- Is resourceful and self-sufficient—able to find answers and solve problems independently.
- Understands the broader purpose behind tasks and asks smart clarifying questions.
- Works well with frameworks (e.g., 10/80/10, clear definitions of done).
- Handles confidential information with integrity and discretion.
- Has the potential and interest to grow into an operations-focused leadership role.
Tools & Skills
- Familiarity with Notion, Google Suite, and Slack.
- Experience with Canva, Zapier, Kajabi, and Kit would be a big plus.
- Ability to structure documents and build templates efficiently.
- Background in operations, project management, or agency support.
- Experience working with founders or in startup environments.
This job post is closed.