Job Title: Executive Assistant to the CEO - (HR31639G)
Location: Remote (EST Time Zone)
Salary Range: 2000 to 2500 USD
Work Schedule: Full-time (flexible U.S. business hours; to be aligned with CEOs calendar)
Note: Independent Contractor Position
Company overview:
Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.
About the company:
Sagan represents a founder-led sales training, coaching, and digital learning organization. The organization is renowned for high-impact online courses, keynote speaking, and innovative content creation in global markets.
Position overview:
We're seeking a highly strategic, proactive Executive Assistant to support our founder-CEO. This is not a traditional assistant role -- it's a high-trust, operator-first position where you'll streamline execution, manage key initiatives, and ensure the business runs smoothly.
Key responsibilities:
• Own the CEO's calendar, travel, meetings, and logistics.
• Manage the CEOs inbox: draft replies, prioritize follow-ups, and maintain clear communication.
• Execute major initiatives (online courses, client training programs, social media, AI-driven tools).
• Track deliverables in Todo list, Pipedrive, and Asana; ensure all stakeholders stay on schedule.
• Coordinate contractors (video editors, designers, marketers) to align on deadlines and deliverables.
• Craft polished copy for emails, proposals, internal documents, and client communications.
• Drive accountability -- keep projects moving and ensure timely completion, including CEO tasks.
• Handle occasional personal administrative tasks overlapping with business needs.
• Leverage tools like ChatGPT to draft, organize, and automate workflows.
Qualifications:
• 3+ years supporting entrepreneurs, coaches, or founders in fast-paced environments.
• Exceptional written and verbal communication skills in English.
• Highly organized, detail-oriented, and proactive problem solver.
• Tech-savvy and quick to learn new platforms (Kajabi, Descript, Zoom, Pipedrive).
• Ability to think strategically and act as an operator, not an order-taker.
Nice-to-haves:
• Experience with digital course platforms (e.g., Kajabi).
• Background in sales, coaching, or event coordination.
• Familiarity with AI tools or content creation workflows.
• Prior experience in lean, founder-led teams.
